Document Controller

Inhabit; Dubai; On-site; AED 150,000 - 270,000; Full time

Job summary

Inhabit in Dubai is seeking a highly organized Document Controller to manage project documentation and ensure compliance with company standards. You will establish and maintain a full document control system, log all documents, and ensure proper filing and retrieval.

The role involves coordinating with project teams for version control, conducting regular audits, training staff on processes, and supporting electronic document management systems to keep information accurate, secure, and readily

Qualifications

• Bachelor’s degree in a related field.
• 10 years of experience in document control or similar.
• Proficiency with Aconex EDMS and MS Office.
• Strong understanding of document control processes and standards.
• Excellent organization and time management skills.
• Fluent English; Arabic is a plus.

Responsibilities

• Establish and maintain a comprehensive document control system for all project-related documents.
• Receive, log, and distribute incoming and outgoing documents in a timely manner.
• Ensure all documents are properly filed, stored, and retrievable.
• Maintain and update document registers, databases, and archives.
• Implement and monitor document control procedures and workflows.
• Assist in preparation and distribution of reports and presentations.
• Collaborate with project teams to ensure proper document version control and revision management.
• Conduct regular audits to ensure compliance with document control procedures.
• Train and support team members on document control processes and systems.
• Assist in implementation and maintenance of electronic document management systems.

Skills

Strong communication

Time management

Attention to detail

Team collaboration

Education

Bachelor's Degree in Business Administration or Information Management

Tools

Aconex

EDMS

Microsoft Office

Job description

Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment.

We are a collective of experienced architects, designers, engineers and detailers who work both independently and in partnership to form a holistic approach to the services that we offer. We believe that our respective areas of expertise can be integrated to allow seamless interdisciplinary synergy to create buildings that are more relevant to our evolving society.

We are focused on design-led engineering, providing technical and comprehensive solutions that thoughtfully and creatively consider aesthetics, engineering, cost, procurement, and sustainability driving towards a building that is sensitive and inspirational within its socio-cultural context.

Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment.

We are a collective of experienced architects, designers, engineers and detailers who work both independently and in partnership to form a holistic approach to the services that we offer. We believe that our respective areas of expertise can be integrated to allow seamless interdisciplinary synergy to create buildings that are more relevant to our evolving society.

We are focused on design-led engineering, providing technical and comprehensive solutions that thoughtfully and creatively consider aesthetics, engineering, cost, procurement, and sustainability driving towards a building that is sensitive and inspirational within its socio-cultural context.

Job Description

We are seeking a highly organized and efficient Document Controller to join our team in Dubai, United Arab Emirates. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Assist in the preparation and distribution of reports, presentations, and other project-related materials
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems

Qualifications

• Bachelor's Degree in Business Administration, Information Management, or related field
• 10 years of experience in document control or similar role, preferably in construction, engineering, or related industries
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team
• Fluency in English; knowledge of Arabic is a plus

Additional Information

Other Requirements

• Correctly use and maintain Personal Protective Equipment provided
• Takes reasonable care for the safety of his/her own health and safety and that of other people who may be affected by their conduct in the workplace
• Seek guidance for all new or modified work procedures to ensure that any hazardous conditions, near misses and injures are reported immediately to Management
• Participate in compliance training and other environment, health and safety activities as requiredAbide by the Inhabit Code of Conduct; this is a minimum standard of behaviour that must be upheld by all employees
• In addition to the duties set out in this Position Description, you may be expected to perform such other duties as may from time to time be reasonably assigned to you by the Employer

Other Relevant Information

• Travel to various work locations throughout Middle East may be required
• Your duties as set out in this Position Description may from time to time be amended, varied, modified or reassigned by the Employer in accordance with business needs