Document Controller - Tagalog Speaker

Black Pearl Consult; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Black Pearl Consult in Dubai seeks a meticulous Document Controller to manage project records for major construction initiatives. You will handle contractor submittals, RFIs, and related documents, ensuring compliance with contract requirements and streamlined workflows.

You will maintain filing systems, oversee electronic document management in Unifier and SharePoint, and train team members on document control procedures, contributing to audit-ready documentation across projects.

Qualifications

• Bachelor's Degree in Civil Engineering or related field.
• EMC/ARMA certification preferred.
• Minimum 1 year of document control experience on construction or infrastructure projects.
• Strong knowledge of document control processes and electronic systems.
• Ability to lead and train others.
• Excellent written and oral communication.
• Familiarity with Unifier and SharePoint.

Responsibilities

• Establish and maintain filing systems and records.
• Process contractor submittals and RFIs; review responses for contract compliance.
• Assist in technical and administrative review of construction documents.
• Develop clear file structures and implement controls for smooth workflows.
• Maintain electronic document management systems including Unifier and SharePoint.
• Support approval workflows and train team members on document control procedures.
• Ensure all project documentation adheres to policies and procedures.
• Maintain logs and records to facilitate auditing and reporting.

Skills

Document control

Unifier

SharePoint

MS Office

Communication

Leadership

Education

Bachelor's Degree

EMC/ARMA certification

Tools

Unifier

SharePoint

MS Office

Job description

Dubai, United Arab Emirates | Posted on 08/15/2025

We are seeking an organized and detail-oriented Document Controller to manage and maintain project documentation for major construction projects. The role involves handling contractor submittals, RFIs, and other project-related documents, ensuring compliance with contract requirements, and supporting workflow processes through electronic document management systems.

Key Responsibilities:

Establish and maintain filing systems, schedules, and records, including correspondence, reports, and bulletins.

Process contractor submittals and Requests for Information (RFIs); review and log responses for compliance with contract documents.

Assist in the technical and administrative review of construction documents to confirm design intent and coordinate across projects.

Develop clear, consistent file structures and implement controls to ensure smooth communication and workflow protocols.

Maintain and manage electronic document management systems, including Unifier, SharePoint, and other project-related software.

Support approval workflows and assist in training team members on proper document control procedures.

Ensure all project documentation adheres to company policies, industry practices, and corporate procedures.

Maintain accurate logs and records of all documentation to facilitate auditing and reporting.

Requirements

Bachelors Degree in Civil Engineering or any related field.

Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.

Minimum 1 year of document control experience on construction or infrastructure projects.

Strong knowledge of document control work processes, electronic systems, and database concepts.

Ability to work in a lead capacity, providing guidance and training to others.

Excellent written and oral communication skills.

Familiarity with Unifier, SharePoint, MS Office, and other project-related software; Unifier experience preferred.

Knowledge of approval workflows and the ability to ensure timely document routing.

Strong organizational skills, attention to detail, and ability to implement consistent document management protocols.