Document Controller-Construction

ORIENT IRRIGATION SERVICES (L.L.C); Dubai; On-site; AED 78,000 - 156,000; Full time

Job summary

Orient Irrigation Services (L.L.C) in Dubai seeks a meticulous Document Controller to manage project documents across teams, ensuring revisions, approvals, and distribution are tracked accurately.

You will enforce procedures, coordinate with managers and engineers, and ensure timely submission of technical documents while maintaining archiving for easy retrieval.

Qualifications

• Excellent communication and collaboration with stakeholders.
• Strong organizational skills and attention to detail in document handling and reporting.
• Proficiency with document control software (e.g., Unifier) and MS Office Suite.
• Proactive attitude with focus on continuous improvement and problem-solving in document management.
• Ability to work under pressure and meet tight deadlines without compromising quality.
• Fluency in English and Hindi is mandatory; Arabic is advantageous.

Responsibilities

• Manage the flow of documents and information across project teams, ensuring accurate data is available when needed.
• Maintain a comprehensive document control system that tracks revisions, approvals, and distribution of project documents.
• Implement and enforce document management procedures to uphold compliance with industry standards and regulations.
• Coordinate with project managers and engineers to ensure all technical documentation is correctly formatted and submitted on time.
• Facilitate the archiving of completed project documents, ensuring retrievability for future reference.
• Conduct regular audits of document management processes to identify improvements and implement solutions.
• Prepare and distribute reports on document status and compliance to stakeholders.
• Assist in training project staff on document control practices and the use of document management software.
• Liaise with subcontractors and suppliers to ensure incoming documentation meets project requirements and standards.
• Act as the primary contact for document-related inquiries, resolving issues swiftly and efficiently.

Skills

Communication skills

Organizational skills

Document control software

Proactive problem solving

Deadline-driven

English and Hindi fluent

Tools

Unifier

MS Office

Job description

• Manage the flow of documents and information across project teams, ensuring that accurate data is available when needed.
• Maintain a comprehensive document control system that tracks revisions, approvals, and distribution of project documents.
• Implement and enforce document management procedures to uphold compliance with industry standards and regulations.
• Coordinate with project managers and engineers to ensure that all technical documentation is correctly formatted and submitted on time.
• Facilitate the archiving of completed project documents, ensuring they are easily retrievable for future reference.
• Conduct regular audits of document management processes to identify areas for improvement and implement solutions.
• Prepare and distribute reports on document status and compliance, keeping stakeholders informed of project progress.
• Assist in the training of project staff on document control practices and the use of document management software.
• Liaise with subcontractors and suppliers to ensure that all incoming documentation meets project requirements and standards.
• Act as the primary point of contact for any document-related inquiries, resolving issues swiftly and efficiently.

Desired Candidate Profile

• Excellent communication skills, both verbal and written, to collaborate effectively with various stakeholders.
• Strong organizational skills with an eye for detail, ensuring accuracy in document handling and reporting.
• Proficient in document control software (e.g., Unifier) and Microsoft Office Suite for effective document management.
• A proactive attitude with a commitment to continuous improvement and problem-solving in document management.
• Ability to work under pressure and meet tight deadlines without compromising quality.
• Fluency in English and Hindi is mandatory; Arabic is an advantage