Administrative Assistant - Project Support

Parsons; Al Ruways Industrial City; On-site; AED 55,800 - 89,280; Full time

Job summary

Parsons in Abu Dhabi is hiring an Administrative Assistant - Project Support to aid project teams with document handling, office coordination, and daily operations. This role is ideal for UAE Nationals, particularly fresh graduates looking to gain experience in civil engineering.

The position involves maintaining project databases, coordinating with personnel, and ensuring documentation accuracy. Strong MS Office skills and attention to detail are essential. Join a respected global firm and grow your career in the UAE's engineering sector.

Qualifications

• UAE National candidate.
• Fresh graduates are welcome to apply.
• Strong written and verbal communication skills.
• Good organizational ability with attention to detail.

Responsibilities

• Process project documents by following approved document control guidelines.
• Support document numbering, approval routing, and filing procedures.
• Receive, register, and track documents using management systems.

Skills

Administrative support

Document control assistance

MS Office

Communication skills

Team support

Education

Diploma, degree, or high school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Administrative Assistant - Project Support in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National candidate who can support project teams with document handling, office coordination, reporting, records management, and daily administrative operations. This role is suitable for fresh graduates or early‑career professionals who want to build practical experience within a leading engineering and infrastructure project environment.

Job Details

Location: Abu Dhabi, United Arab Emirates

Industry: Civil Engineering

Function: Administrative Support

Employment Type: Full‑time

Salary: 5,000–8,000 AED (estimated range; final offer to be confirmed with the employer)

Role Context

The Administrative Assistant - Project Support will help maintain smooth administrative workflow for a project or department by managing documents, tracking approvals, preparing reports, maintaining records, and supporting communication between project personnel, suppliers, and management. The position plays an important role in keeping documentation accurate, project information accessible, and administrative processes aligned with established procedures.

Key Responsibilities

• Process project documents through required procedural steps while following approved document control guidelines.
• Support document numbering, approval routing, signature tracking, filing, and release procedures according to project requirements.
• Receive, register, track, and monitor documents using standard document management systems and office applications.
• Maintain project databases, document logs, transmittals, reports, and administrative records with accuracy and consistency.
• Support data distribution schedules based on client, department, project, and supplier requirements.
• Help expedite document reviews, approvals, internal releases, and supplier documentation workflows.
• Enter data and prepare reports using MS Office and department‑specific computer systems.
• Carry out clerical duties such as typing, filing, phone handling, document delivery, and general office assistance when required.
• Coordinate with project personnel and management to ensure information is shared clearly and on time.
• Work as a reliable team member in a deadline‑driven site environment.
• Handle assigned administrative tasks with professionalism, confidentiality, and attention to detail.
• Perform additional duties related to the role as required by the project or department.

Ideal Profile

• UAE National candidate.
• Diploma, degree, or high school diploma.
• Fresh graduates are welcome to apply.
• Good knowledge of MS Office, especially Microsoft Word and Microsoft Excel.
• Strong written and verbal communication skills.
• Good organizational ability with attention to detail.
• Able to interact professionally with project staff, suppliers, and management.
• Comfortable working in a site‑based project environment.
• Able to manage routine administrative work, records, reports, and document follow‑up.
• Positive attitude, willingness to learn, and ability to support a busy team environment.

Skills Set

• Administrative support
• Project documentation
• Document control assistance
• MS Office
• Microsoft Word
• Microsoft Excel
• Data entry
• Records management
• Report preparation
• Document tracking
• Transmittals
• Filing systems
• Office coordination
• Communication skills
• Team support
• Deadline management
• Site administration
• Supplier document coordination
• Project database updates
• Clerical support

Why Join Us

This opportunity gives a UAE National candidate the chance to begin or grow a career in Abu Dhabi's Civil Engineering and infrastructure sector with a respected global organization. The role offers exposure to project administration, document management, professional site coordination, and structured team operations, making it a strong entry point for candidates who want long‑term growth in engineering, construction, and project delivery environments.

About the Company

Parsons Corporation is a global engineering, design, and project delivery company supporting major infrastructure, construction, transportation, and urban development programs. In the UAE, Parsons contributes to high‑value projects by combining technical expertise, project management capability, and a strong focus on innovation, quality, and professional development.