Document Controller

Al Tayer Group; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group in the United Arab Emirates seeks a diligent project administration professional to support the Projects team with documentation management and data upkeep. You will maintain records, collate site status data in Excel/MS Project, and ensure orderly storage of drawings and documents.

Responsibilities include handling tender documents, coordinating with clients and consultants, preparing LPOs and purchase orders, and tracking expenses vs budgets while reporting project progress to

Qualifications

• Graduate in any discipline.
• 2 to 3 years relevant experience.

Responsibilities

• Manage documentation system for storage and retrieval of drawings/documents and other information.
• Collate data and maintain Site Status Reports with updates in Excel/MS Project.
• Receive tender documents and examine requirements; coordinate with client/consultant for clarifications.
• Prepare comparison of item quality and price; raise POs with approved suppliers.
• Assist with LPO preparation and follow up for timely delivery per PO terms.
• Update financial status reports tracking expenses vs. budgets and report variances.

Skills

Documentation management

Data maintenance

Vendor coordination

Education

Bachelor's degree

Tools

MS Excel

MS Project

Job description

• To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.
Responsibilities:
Functional Roles and Responsibilities
• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database
• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects
• Receive tender documents and material specifications from the Project Mangers and examine the requirement. Coordinate with the client / consultant on clarifications
• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost effective and viable supplier
• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders
• Update Financial Status Reports as to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects
• Distribution of relevant reports to different divisions like Design/ contractor and update them with projects project progress/ status
Qualifications:
Education/Certification and Continued Education
• Graduate in any discipline
Years of Experience
• 2 to 3 years relevant experience