Document Controller

CHENG DONG MODULAR HOUSING CONTRACTING - L.L.C - S .P.C; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

CHENG DONG MODULAR HOUSING CONTRACTING - L.L.C - S .P.C is seeking a Document Controller to oversee document management in EPC projects. The role requires establishing procedures, tracking documents, and maintaining filing systems effectively.

The ideal candidate will have a relevant degree, at least 3 years of experience, and strong skills in Microsoft Office. Proficiency in document control software and good communication skills in English are essential for the role.

Qualifications

• Minimum 3 years of document control experience in EPC or construction projects.
• Familiarity with document control procedures and project correspondence processes.
• Good English communication skills.

Responsibilities

• Establish and maintain project document control procedures.
• Track and archive incoming and outgoing documents.
• Maintain both hardcopy and electronic filing systems.

Skills

Document control procedures

Microsoft Office

Email communication

Education

Diploma or Bachelor’s Degree in Engineering, Administration or related disciplines

Tools

Document management software

Job description

Principal Duties and Responsibilities

1. Duty and Responsibility: Document Control and Management

• Establish, implement and maintain project document control procedures and filing systems.
• Register, classify, distribute, track and archive all incoming and outgoing documents.
• Maintain Master Document Register (MDR) and ensure all records are updated.
• Ensure all document numbering and coding comply with project procedures.
• Control document revisions and ensure only the latest approved versions are used.

2. Duty and Responsibility: Technical Submission Tracking

• Maintain logs for Shop Drawings, Material Submissions, Method Statements, RFIs, Technical Queries, Inspection Requests (IR), NCR, CAR, Correspondence, Authority Submissions.
• Monitor approval status and issue reminders for overdue items.
• Generate weekly and monthly submission status reports.

3. Duty and Responsibility: Correspondence and Transmittal Management

• Maintain correspondence registers and transmittal records.
• Issue document transmittals for all outgoing documents.
• Ensure document distribution follows the approved communication matrix.
• Track responses and maintain document history records.

4. Duty and Responsibility: Filing and Records Management

• Maintain both hardcopy and electronic filing systems.
• Ensure latest revisions are available and obsolete documents are removed.
• Maintain project document backups.

5. Duty and Responsibility: Reporting Support

• Prepare weekly and monthly document status reports.
• Support project teams in preparing document-related reports and records.

Key Internal Interaction

• Project Manager
• Procurement Team
• QA / QC Team
• Site Team
• Document Controller

Key External Interaction

• Client
• EPC Contractor
• Consultant
• Suppliers
• Subcontractor
• Authorities

Qualification & Skills Requirements

• Education: Diploma or Bachelor’s Degree in Engineering, Administration or related disciplines.
• Minimum 3 years of document control experience in EPC or construction projects; UAE project experience preferred.
• Familiarity with document control procedures, numbering systems, MAR, Shop Drawings, RFI, IR and project correspondence processes.
• Proficiency in Microsoft Office and document management software.
• Good English communication skills.