Document Controller

Careers International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment firm in Dubai is looking for an experienced Document Controller to manage project documentation. The ideal candidate must possess a diploma or bachelor's degree in Business Administration or Engineering, with at least 4 years of relevant experience. Strong organizational skills, proficiency in Microsoft Office, and the ability to work under pressure are essential. The role includes managing incoming project documents, ensuring compliance with document control procedures, and coordinating with project teams to maintain effective documentation flow.

Qualifications

• 24 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry.
• Excellent knowledge of document control systems and Microsoft Office.
• Familiarity with project documentation such as drawings, technical submittals, and transmittals.

Responsibilities

• Receive log and distribute incoming project documents.
• Maintain up-to-date records of all drawings and other project documentation.
• Coordinate with design, procurement, QA/QC, site, and project management teams.

Skills

Document control systems

Microsoft Office (Excel, Word, Outlook)

Strong communication skills (English)

Organizational skills

Education

Diploma or Bachelor's degree in Business Administration, Engineering, or a related field

Tools

Aconex

Procore

MS Excel

SharePoint

Job description

Key Responsibilities

• Document Management

Document Management

• Receive log and distribute incoming project documents such as drawings, correspondence, transmittals, RFIs, and submittals.
• Ensure documents are properly checked, approved, and filed (soft and hard copies) in accordance with company and project-specific procedures.
• Maintain up-to-date records of all drawings and other project documentation.
• Track document submissions and ensure timely return of reviewed documents.

Control & Compliance

• Control document versions and revisions to avoid errors or duplication.
• Maintain confidentiality and security of sensitive documentation.
• Ensure compliance with company and project-specific document control procedures and systems.

Coordination & Support

• Coordinate with design, procurement, QA/QC, site, and project management teams to manage documentation flow.
• Prepare and manage document transmittals and correspondence logs.
• Support team members with document searches and retrieval requests.

System Management

• Use document control software or tools (e.g. Aconex, Procore, MS Excel, SharePoint) for effective documentation.
• Keep hard copy and digital filing systems organized and updated.

Requirements

• Diploma or Bachelors degree in Business Administration, Engineering, or a related field.
• 24 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry.
• Excellent knowledge of document control systems and Microsoft Office (Excel, Word, Outlook).
• Familiarity with project documentation such as drawings, technical submittals, and transmittals.
• High attention to detail and strong organizational skills.
• Strong communication skills in English (verbal and written).
• Ability to work under pressure and manage multiple deadlines.