Document Controller

Fortes Investment; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Fortes Investment seeks a skilled Document Controller to manage project documentation, support payments, and coordinate with vendors for timely processing. You will maintain organized records, ensure version control, and assist the project team with administrative tasks.

The role emphasizes strong organizational skills, attention to detail, and effective communication with internal teams and external vendors to keep documentation and payments on track.

Qualifications

• Diploma or Bachelor's degree in Civil Engineering, Mechanical Engineering, Construction Management or related Engineering discipline.
• Experience in document control, project coordination, construction, engineering, or a similar role is preferred.
• Knowledge of AutoCAD/CAD is preferred.
• Good understanding of documentation processes, filing systems, and project coordination.
• Experience with document management systems like SharePoint, or similar is an advantage
• Experience in preparing or coordinating payment certificates and vendor documentation would be an advantage.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills with excellent attention to detail.
• Good communication and coordination skills, with the ability to effectively deal with vendors and internal stakeholders.
• Ability to manage multiple tasks and follow up effectively on pending requirements.

Responsibilities

• Prepare and process payment certificates and supporting documentation.
• Coordinate with vendors and suppliers to obtain the required documents for payment processing.
• Respond to vendor queries and provide support on documentation and project coordination matters.
• Raise Purchase Requisitions (PRs) and budget requests in accordance with company procedures.
• Maintain accurate filing and document control systems, ensuring all project and vendor-related documents are stored in the appropriate folders and locations.
• Track and follow up on pending documentation required for payments, approvals, and project activities.
• Ensure proper version control, organization, and retrieval of project documents.
• Support the project team with general administrative and documentation requirements.
• Liaise with internal departments, vendors, and other stakeholders to ensure timely completion of documentation and payment-related processes.
• Assist in maintaining accurate records and reports related to project expenditure, purchase requests, and vendor documentation.

Skills

Document control

Project coordination

Vendor coordination

Microsoft Office

Time management

Attention to detail

Education

Diploma or Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management or related Engineering discipline

Tools

AutoCAD/CAD

SharePoint

Microsoft Excel

Microsoft Word

Job description

The Document Controller will be responsible for managing, organizing, and maintaining project-related documentation, supporting the payment process, coordinating with vendors, and ensuring that all records are accurately filed and easily accessible.

Key Responsibilities

• Prepare and process payment certificates and supporting documentation.
• Coordinate with vendors and suppliers to obtain the required documents for payment processing.
• Respond to vendor queries and provide support on documentation and project coordination matters.
• Raise Purchase Requisitions (PRs) and budget requests in accordance with company procedures.
• Maintain accurate filing and document control systems, ensuring all project and vendor-related documents are stored in the appropriate folders and locations.
• Track and follow up on pending documentation required for payments, approvals, and project activities.
• Ensure proper version control, organization, and retrieval of project documents.
• Support the project team with general administrative and documentation requirements.
• Liaise with internal departments, vendors, and other stakeholders to ensure timely completion of documentation and payment-related processes.
• Assist in maintaining accurate records and reports related to project expenditure, purchase requests, and vendor documentation.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management or a related Engineering discipline.
• Previous experience in document control, project coordination, construction, engineering, or a similar role is preferred.
• Knowledge of AutoCAD/CAD is preferred.
• Good understanding of documentation processes, filing systems, and project coordination.
• Experience with document management systems like SharePoint, or similar is an advantage
• Experience in preparing or coordinating payment certificates and vendor documentation would be an advantage.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills with excellent attention to detail.
• Good communication and coordination skills, with the ability to effectively deal with vendors and internal stakeholders.
• Ability to manage multiple tasks and follow up effectively on pending requirements.