Document Controller

Rakhat Construction; Ras Al Khaimah; On-site; AED 78,000 - 123,000; Full time

Job summary

Rakhat Construction is seeking a highly organized Document Controller with a minimum of 3 years of experience in the UAE construction industry to manage project documents and records in compliance with company standards and UAE regulations.

You will ensure accurate document flow between project teams, consultants, contractors and clients, maintain an up-to-date DMS with version control, and support audits and inspections to ensure timely project delivery.

Qualifications

• Minimum 3 years of experience as a Document Controller in the UAE construction industry.
• Strong knowledge of document control procedures, filing systems, and construction documentation.
• Proficiency in MS Office; knowledge of document control software (Aconex, Primavera, Procore, etc.) is an advantage.

Responsibilities

• Manage the receipt, distribution, and archiving of all project documentation (drawings, contracts, correspondence, reports).
• Ensure document control processes comply with company policies and UAE construction regulations.
• Maintain an up-to-date document management system (DMS) and ensure version control of drawings and documents.
• Track, monitor, and update registers for drawings, RFIs, submittals, approvals, and other project records.
• Coordinate with project managers, consultants, contractors, and site teams to ensure proper documentation flow.
• Prepare reports and logs for management on document status, outstanding approvals, and compliance.
• Ensure confidentiality and secure handling of sensitive documents.
• Support audits and inspections by providing required records and documentation.

Skills

Document control

Organizational skills

Time management

Tools

Aconex

Primavera

Procore

Job description

Job Summary

We are seeking a highly organized Document Controller with a minimum of 3 years of experience in the UAE construction industry. The role is responsible for managing, controlling, and maintaining project documents and records in compliance with company standards and UAE regulations. The ideal candidate must ensure accurate document flow between project teams, consultants, contractors, and clients to support the timely and efficient delivery of our projects.

Key Responsibilities

• Manage the receipt, distribution, and archiving of all project documentation (drawings, contracts, correspondence, reports).
• Ensure document control processes comply with company policies and UAE construction regulations.
• Maintain an up-to-date document management system (DMS) and ensure version control of drawings and documents.
• Track, monitor, and update registers for drawings, RFIs, submittals, approvals, and other project records.
• Coordinate with project managers, consultants, contractors, and site teams to ensure proper documentation flow.
• Prepare reports and logs for management on document status, outstanding approvals, and compliance.
• Ensure confidentiality and secure handling of sensitive documents.
• Support audits and inspections by providing required records and documentation.

Qualifications

• Minimum 3 years of experience as a Document Controller in the UAE construction industry.
• Strong knowledge of document control procedures, filing systems, and construction documentation.
• Proficiency in MS Office; knowledge of document control software (Aconex, Primavera, Procore, etc.) is an advantage.
• Excellent organizational, communication, and time-management skills.