Document Controller

Egis Group; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

Egis Group in Abu Dhabi is seeking a highly organized Document Controller / Project Coordinator to support the Marine Division. You will manage documents, coordinate activities, and maintain records to ensure efficient execution of marine construction and maintenance projects.

Ideal candidates have a Bachelor’s or Diploma in related fields and at least 5 years in document control and project coordination, preferably in marine EPC settings.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or related field.
• Minimum 5 years of document control and project coordination experience in marine infrastructure, EPC preferred.
• Proficient with MS Office; experience with Aconex, EDMS, or SharePoint preferred.
• Excellent communication and coordination abilities.
• Strong organizational and multitasking capabilities.
• Ability to work in a fast-paced project environment.
• Experience on marine construction, dredging, ports, harbours, bridges or offshore projects is a plus.

Responsibilities

• Manage control and maintain all project documents, drawings, correspondence, and records.
• Ensure filing, tracking, distribution, and archiving of project documentation per procedures.
• Maintain document control registers and monitor revisions and approvals.
• Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters.
• Prepare and submit project reports, meeting minutes, progress updates, and presentations as required.
• Track project deliverables and deadlines to ensure timely completion.
• Support project mobilization and resource coordination activities.
• Assist in preparing technical and commercial submissions, permits, and project correspondence.
• Monitor incoming and outgoing documents to ensure compliance with project requirements.
• Maintain project databases and ensure accurate record keeping.
• Coordinate internal and external meetings and follow up on action items.
• Assist the Marine Project Team in day-to-day project administration and coordination activities.

Education

Bachelor's or Diploma in Business Administration/Engineering/PM

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Aconex

EDMS

SharePoint

Job description

We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to support our Marine Division in Abu Dhabi. The successful candidate will be responsible for managing project documentation coordinating project-related activities maintaining records and supporting project teams to ensure efficient execution of marine construction and maintenance projects.

Key Responsibilities

• Manage control and maintain all project documents drawings correspondence and records.
• Ensure proper filing tracking distribution and archiving of project documentation in accordance with company procedures.
• Maintain document control registers and monitor document revisions and approvals.
• Coordinate with project managers engineers clients consultants subcontractors and suppliers regarding project documentation and administrative matters.
• Prepare and submit project reports meeting minutes progress updates and presentations as required.
• Track project deliverables action items and deadlines to ensure timely completion.
• Support project mobilization and resource coordination activities.
• Assist in preparing technical and commercial submissions permits and project correspondence.
• Monitor incoming and outgoing documents to ensure compliance with project requirements.
• Maintain project databases and ensure accurate record keeping.
• Coordinate internal and external meetings and follow up on action items.
• Assist the Marine Project Team in day-to-day project administration and coordination activities.

Qualifications :

• Bachelors Degree or Diploma in Business Administration Engineering Project Management or a related field.
• Minimum 5 years of experience in document control and project coordination preferably within marine infrastructure construction or EPC projects.
• Strong knowledge of document control procedures and project administration practices.
• Proficiency in Microsoft Office Suite including Excel Word PowerPoint and Outlook.
• Experience using document management systems (Aconex EDMS SharePoint or similar platforms) is preferred.
• Excellent communication and coordination skills.
• Strong organizational and multitasking abilities.
• Ability to work effectively in a fast-paced project environment.
• Experience working on marine construction dredging ports harbours bridges or offshore projects will be an advantage.

Additional Information :

• Knowledge of project scheduling and reporting.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and document accuracy.
• Professional communication and stakeholder management skills.

Remote Work :

No

Employment Type :

Full-time