Document Controller

Egisgroup; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Egisgroup in Abu Dhabi seeks a highly organized Document Controller / Project Coordinator to support the Marine Division. You will manage project documentation, coordinate activities, and maintain records to ensure efficient execution of marine construction and maintenance projects.

Requirements include a Bachelor's or Diploma, minimum 5 years in document control and project coordination, and proficiency with MS Office and DOC management systems such as Aconex/SharePoint.

Qualifications

• Bachelor's Degree or Diploma in related field.
• Minimum 5 years in document control and project coordination.
• Strong knowledge of document control procedures and project administration.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with document management systems (Aconex, EDMS, SharePoint).
• Excellent communication and coordination skills.
• Ability to work in fast-paced project environments.

Responsibilities

• Manage and maintain all project documents, drawings, and records.
• File, track, distribute, and archive project documents per procedures.
• Maintain document control registers and track revisions.
• Coordinate with PMs, engineers, clients, consultants, subcontractors, and suppliers.
• Prepare reports, meeting minutes, progress updates, and presentations.
• Track deliverables, action items, and deadlines.
• Support mobilization and resource coordination.
• Assist in preparing technical and commercial submissions and permits.
• Monitor incoming/outgoing documents for compliance.
• Maintain project databases and accurate record keeping.
• Coordinate meetings and follow up on action items.
• Assist Marine Project Team with day-to-day administration.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Stakeholder management

Project coordination

Time management

Education

Bachelor's Degree or Diploma in related field

Tools

MS Office

Aconex

EDMS

SharePoint

Job description

We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to support our Marine Division in Abu Dhabi. The successful candidate will be responsible for managing project documentation, coordinating project-related activities, maintaining records, and supporting project teams to ensure efficient execution of marine construction and maintenance projects.

Key Responsibilities

• Manage, control, and maintain all project documents, drawings, correspondence, and records.
• Ensure proper filing, tracking, distribution, and archiving of project documentation in accordance with company procedures.
• Maintain document control registers and monitor document revisions and approvals.
• Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters.
• Prepare and submit project reports, meeting minutes, progress updates, and presentations as required.
• Track project deliverables, action items, and deadlines to ensure timely completion.
• Support project mobilization and resource coordination activities.
• Assist in preparing technical and commercial submissions, permits, and project correspondence.
• Monitor incoming and outgoing documents to ensure compliance with project requirements.
• Maintain project databases and ensure accurate record keeping.
• Coordinate internal and external meetings and follow up on action items.
• Assist the Marine Project Team in day-to-day project administration and coordination activities.

Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or a related field.

Minimum 5 years of experience in document control and project coordination, preferably within marine, infrastructure, construction, or EPC projects.

Strong knowledge of document control procedures and project administration practices.

Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

Experience using document management systems (Aconex, EDMS, SharePoint, or similar platforms) is preferred.

Excellent communication and coordination skills.

Strong organizational and multitasking abilities.

Ability to work effectively in a fast-paced project environment.

Experience working on marine construction, dredging, ports, harbours, bridges, or offshore projects will be an advantage.

Knowledge of project scheduling and reporting.

Ability to manage multiple priorities and meet deadlines.

Strong attention to detail and document accuracy.

Professional communication and stakeholder management skills.