Document Controller

ALSUWEIDI Engineering Consultants; Abu Dhabi Emirate; On-site; AED 60,000 - 90,000; Full time

Job summary

ALSUWEIDI Engineering Consultants in Abu Dhabi seeks an experienced Document Controller to organize and manage all project-related documents, ensuring filing, tracking and data integrity. The role supports project directors, managers and engineers, with preference for candidates who can start immediately.

The ideal candidate will have 3–4 years of document management experience, strong EDMS knowledge, and excellent MS Office and Adobe Acrobat skills. A Bachelor’s Degree is required.

Qualifications

• Bachelor's Degree is required.
• 3–4 years of hands-on document management experience.
• Knowledge of Electronic Document Management Systems (EDMS) required.
• Excellent MS Office and Adobe Acrobat skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Detail-oriented, dependable and self-directed with strong communication skills.

Responsibilities

• Control project documentation across multiple projects using control methods/systems.
• Prepare, operate and update Document Control Procedures per the company system.
• Provide document control support to each project.
• Produce and maintain Document Progress Reports for Project Managers.
• Ensure documentation meets client and corporate standards.
• Create and organize document control folders for each project.
• Coordinate with Project Manager to integrate project progress status.
• Ensure templates conform to company standards.
• Record arrivals of documents and track controlled documents.
• Distribute documents to internal/external parties for review.
• Provide general admin support to project directors, managers and engineers.

Skills

Oral communication

Written communication

Detail-oriented

Self-motivated

Pressure management

Education

Bachelor's Degree

Tools

EDMS

MS Office

Adobe Acrobat

Job description

We are seeking an experienced Document Controller for our project in Abu Dhabi. The ideal candidate will manage and organize all project-related documents, ensuring they are properly filed, tracked, and accessible while maintaining data integrity and security. This role is crucial for efficient documentation and supporting the smooth execution of the project. Candidates who are immediately available will be given preference.

DUTIES AND RESPONSIBILITIES

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per client and corporate requirements.
• Create Document Control and correspondence folders for individual projects.
• Work collectively with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to Company standards.
• Screen telephone callers and record appointments.
• Prepare letters to clients and contractors per specifications and Company standards.
• Register the receipt of documents and track controlled documents.
• Transmit documents to internal/external parties for review.
• Provide general administrative and clerical support to project directors, managers, engineers.
• Ad hoc work duties as required to assist the supervisor and the project team.

REQUIREMENTS

Educational Background:

• Bachelor’s Degree
• Practical / hands-on experience in document management roles of at least 3-4 years.

Skills:

• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Knowledge of Electronic Document Management Systems (EDMS).
• Excellent MS Suite software knowledge and good knowledge of Adobe Acrobat.
• Able to work in a fast-paced and deadline-driven environment and manage pressure.
• Detail-oriented, dependable, trustworthy, self-directed and highly- motivated.
• Excellent oral and written communication skills

Please note that only shortlisted candidates will be contacted.