Document Controller (Site)

AECOM; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

AECOM is seeking a detail-oriented Document Controller to join our on-site team in Abu Dhabi, UAE. You will manage, organize, and control project documentation to ensure accuracy, compliance, and accessibility, coordinating with stakeholders and maintaining logs.

The role requires meticulous records, version control, and adherence to Abu Dhabi regulations. You will support onboarding and prepare status reports for project management, contributing to efficient, transparent project delivery.

Qualifications

• Proven experience as a Document Controller or similar role on a site.
• Strong organization and time management; meticulous record keeping.
• Excellent communication and coordination with diverse teams.
• Familiarity with construction/project documentation standards and retention protocols.
• Ability to work independently in a dynamic on-site environment.

Responsibilities

• Manage and maintain document control systems for site documentation.
• Implement and enforce version control to ensure current documents are used.
• Organize and archive project records per company and regulatory standards.
• Coordinate with project teams, contractors and stakeholders to gather and distribute docs.
• Perform QA checks on incoming/outgoing documents for completeness and accuracy.
• Maintain logs/indexes for easy retrieval and reference.
• Ensure compliance with Abu Dhabi regulations for document retention and handling.
• Prepare and update document control reports and status summaries.
• Identify and resolve documentation discrepancies promptly.
• Support onboarding with necessary documents and guidance.

Skills

Document control

MS Office proficiency

Organisational skills

Attention to detail

Professional communication

Regulatory compliance

Coordination with stakeholders

Tools

Document management systems

MS Office

Job description

• Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH
• Business Line: B&P - Buildings & Places
• Work Location Model: On-Site
• Operating Group: International
• Primary Location: AE - Abu Dhabi, UAE - Site - Interna

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing, organizing, and controlling all project documentation to ensure accuracy, compliance, and accessibility. The ideal candidate will maintain meticulous records, coordinate with multiple stakeholders, and ensure all site documentation adheres to established protocols and regulatory requirements. This is a critical position that requires strong attention to detail and the ability to work efficiently in a fast-paced site environment.

• Manage and maintain comprehensive document control systems for all site-related documentation, including drawings, specifications, permits, and correspondence
• Implement version control procedures to ensure all team members have access to current and accurate documents
• Organize and archive project records in accordance with company standards and regulatory requirements
• Coordinate with project teams, contractors, and stakeholders to collect, review, and distribute documentation
• Perform quality assurance checks on all incoming and outgoing documents to verify completeness and accuracy
• Maintain detailed logs and indexes of all project documents for easy retrieval and reference
• Ensure compliance with local Abu Dhabi regulations and industry standards for document retention and handling
• Prepare and update document control reports and status summaries for project management
• Identify and resolve documentation discrepancies and inconsistencies in a timely manner
• Support the onboarding process by providing new team members with necessary documentation and procedural guidance

Qualifications

• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment
• Strong proficiency with document management systems and MS Office applications
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Exceptional attention to detail and accuracy in record keeping
• Professional communication skills and ability to coordinate effectively with diverse teams
• Familiarity with construction, industrial, or project-based documentation standards
• Knowledge of regulatory compliance requirements and document retention protocols
• Preferred experience with project management software and digital document management tools
• Ability to work independently and take ownership of document control processes
• Flexibility and adaptability to work in a dynamic site environment

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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