Document Control Specialist – Records & Project Docs

AECOM; Al Ain; On-site; AED 48,000 - 72,000; Full time

Job summary

AECOM in the United Arab Emirates seeks an organized office administrator to support project teams through document control, filing, and meeting-minute preparation. You will manage reference libraries, prepare transmittals, assemble operation manuals and data books, and maintain electronic/hardcopy indexes and reports for project managers and directors.

This role also covers coordinating office logistics, maintaining furniture and equipment lists, assisting the office secretary, and fostering

Responsibilities

• Establish and maintain a library of reference documents and ensure proper record keeping according to quality standards.
• Correlate information related to projects and proposal records.
• Type, copy, distribute and file project correspondence and meeting minutes.
• Assist in preparing minutes of meetings with project managers and directors.
• Prepare mock ups for operations manuals and job data books with organized index materials and timely printing.
• Arrange document cataloguing, packing, and long-term storage or disposal at project closeout.
• Prepare transmittals for engineering documents and requisitions.
• Establish and maintain files and computerized indexes for active engineering documents; generate reports as needed.
• Maintain data distribution schedules based on client, project, and supplier requirements.
• Perform office administration duties and manage office furniture, equipment, and site workstations; monitor requests and supply orders.
• Assist the office secretary to meet office requirements and ensure coverage.
• Foster cohesive teamwork with the secretary and project administrators and managers; support Environmental department services.
• Arrange social activities when requested by the Environmental Engineering Manager.

Job description

AECOM in the United Arab Emirates seeks an organized office administrator to support project teams through document control, filing, and meeting-minute preparation. You will manage reference libraries, prepare transmittals, assemble operation manuals and data books, and maintain electronic/hardcopy indexes and reports for project managers and directors.

This role also covers coordinating office logistics, maintaining furniture and equipment lists, assisting the office secretary, and fostering