Document Controller - AECOM Middle East - Dubai, UAE

AECOM Middle East Ltd; Dubai; On-site; AED 89,280 - 122,760; Full time

Benefits offered by this job

Exposure to multidisciplinary projects

Structured training and career development

Supportive work environment

Job summary

AECOM Middle East Ltd is looking for a Document Controller to join its Dubai office. As part of a global engineering consultancy, you will manage document control processes and maintain project records.

The ideal candidate is a UAE National with 2 to 5 years of document control experience, strong organizational skills, and proficiency in Aconex, SharePoint, and MS Office. This role offers opportunities for career growth in a collaborative work environment.

Qualifications

• UAE National holding a valid family book.
• 2 to 5 years of experience as a Document Controller, preferably on engineering or construction projects.
• Strong experience with document management systems such as Aconex and SharePoint.
• Advanced proficiency in MS Office including Excel, Word, and Outlook.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities in a structured and professional manner.
• Strong communication and coordination skills.

Responsibilities

• Establish and maintain a structured library of project and reference documents.
• Manage document control processes, record keeping, and reporting procedures.
• Correlate and organize project and proposal records for easy retrieval.
• Prepare and issue transmittals for engineering documents and requisitions.
• Maintain electronic and hardcopy filing systems.
• Support office administration tasks and coordinate departmental activities.

Skills

Document control and records management

Electronic document management systems

Project administration support

Data organization and reporting

Office administration and coordination

Quality and compliance awareness

Tools

Aconex

SharePoint

MS Office

Job description

Job Details

Country: UAE
City: Dubai
Industry: Engineering
Function: Filing-Records Management
Salary: 8000-11000 monthly (Market estimated)
Gender: Any
Candidate Nationality: UAE Nationals only
Job Type: Full-time

Key Responsibilities

• Establish and maintain a structured library of project and reference documents in line with company quality standards
• Manage document control processes, record keeping, and reporting procedures across assigned projects
• Correlate and organize project and proposal records for easy retrieval and audit readiness
• Type, copy, distribute, and file project correspondence and meeting minutes
• Assist in preparing and issuing minutes of meetings with project managers and directors
• Support preparation of operations manuals and project data books, including indexing, assembly, and reproduction
• Arrange document cataloguing, packing, long-term storage, or disposal at project close-out
• Prepare and issue transmittals for engineering documents and requisitions
• Maintain electronic and hardcopy filing systems and generate reports as required
• Manage document distribution schedules in line with client, project, and supplier requirements
• Support office administration tasks, including furniture, equipment tracking, maintenance requests, and material orders
• Coordinate closely with office secretaries, project administrators, and managers to ensure smooth departmental operations
• Assist in organizing departmental activities and events when requested

Ideal Profile

• UAE National holding a valid family book
• 2 to 5 years of experience as a Document Controller, preferably on engineering or construction projects
• Strong experience with document management systems such as Aconex and SharePoint
• Advanced proficiency in MS Office including Excel, Word, and Outlook
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple priorities in a structured and professional manner
• Strong communication and coordination skills

Skills Set

• Document control and records management
• Electronic document management systems
• Project administration support
• Data organization and reporting
• Office administration and coordination
• Quality and compliance awareness

Why Join Us

• Be part of AECOM's Fursa Program supporting Emiratisation initiatives
• Work within a global engineering and infrastructure consultancy in Dubai
• Gain exposure to multidisciplinary projects within Buildings and Places
• Access structured training, career development, and professional growth opportunities
• Supportive and collaborative work environment

About the Company

AECOM Middle East is a leading engineering and infrastructure consultancy based in Dubai, delivering innovative and sustainable solutions across buildings, transportation, water, environment, and energy sectors. With strong global expertise and regional presence, AECOM partners with public and private sector clients across the UAE to deliver projects that shape resilient communities and long-term development.