Document Control Specialist – Marine & EPC Projects

Orbit International Survey Services LLC; Sharjah; On-site; AED 100,000 - 156,000; Full time

Job summary

Orbit International Survey Services LLC is seeking an experienced Document Controller with marine/offshore or EPC project exposure to manage and maintain documentation through the full project lifecycle.

Responsibilities include handling transmittals, registers, revisions, approvals, and project records; coordinating with Engineering, QA/QC, and contractors; ensuring traceability in DMS/EDMS and ERP systems; and supporting audits and handovers with accurate records.

Qualifications

• Diploma or Bachelor’s degree in Mechanical Engineering.
• Familiarity with DMS/EDMS and ERP applications.
• Experience with transmittals, document registers, revisions, approvals, and project records.
• Preferably experience in marine, offshore, shipyard, or EPC projects.
• Good knowledge of MS Office/Excel with strong organizational and communication skills.

Responsibilities

• Manage and maintain project documentation in line with company and client procedures.
• Receive, register, distribute, track, and archive project documents.
• Maintain document registers, transmittals, revisions, approvals, and status logs.
• Control technical documents, drawings, reports, certificates, and project records.
• Monitor document submissions, reviews, approvals, comments, and close-out status.
• Coordinate with Engineering, Construction, QA/QC, Commissioning, contractors, and vendors for outstanding documents.
• Maintain electronic and hard-copy filing systems and ensure document traceability.
• Manage documents through DMS/EDMS and ERP systems.
• Prepare document status reports and follow up on overdue documentation.
• Support preparation of project dossiers, handover documents, and final close-out records.
• Ensure the latest approved document revisions are available to relevant personnel.
• Support internal/external audits and provide required project records.

Skills

Document management

Transmittals

Document registers

Revisions & approvals

MS Office

Education

Bachelor’s degree in Mechanical Engineering

Tools

DMS/EDMS

ERP systems

Job description

Orbit International Survey Services LLC is seeking an experienced Document Controller with marine/offshore or EPC project exposure to manage and maintain documentation through the full project lifecycle.

Responsibilities include handling transmittals, registers, revisions, approvals, and project records; coordinating with Engineering, QA/QC, and contractors; ensuring traceability in DMS/EDMS and ERP systems; and supporting audits and handovers with accurate records.