Document Controller (Marine/Offshore or EPC Project Experience)

Orbit International Survey Services LLC; Sharjah; On-site; AED 100,000 - 156,000; Full time

Job summary

Orbit International Survey Services LLC is seeking an experienced Document Controller with marine/offshore or EPC project exposure to manage and maintain documentation through the full project lifecycle.

Responsibilities include handling transmittals, registers, revisions, approvals, and project records; coordinating with Engineering, QA/QC, and contractors; ensuring traceability in DMS/EDMS and ERP systems; and supporting audits and handovers with accurate records.

Qualifications

• Diploma or Bachelor’s degree in Mechanical Engineering.
• Familiarity with DMS/EDMS and ERP applications.
• Experience with transmittals, document registers, revisions, approvals, and project records.
• Preferably experience in marine, offshore, shipyard, or EPC projects.
• Good knowledge of MS Office/Excel with strong organizational and communication skills.

Responsibilities

• Manage and maintain project documentation in line with company and client procedures.
• Receive, register, distribute, track, and archive project documents.
• Maintain document registers, transmittals, revisions, approvals, and status logs.
• Control technical documents, drawings, reports, certificates, and project records.
• Monitor document submissions, reviews, approvals, comments, and close-out status.
• Coordinate with Engineering, Construction, QA/QC, Commissioning, contractors, and vendors for outstanding documents.
• Maintain electronic and hard-copy filing systems and ensure document traceability.
• Manage documents through DMS/EDMS and ERP systems.
• Prepare document status reports and follow up on overdue documentation.
• Support preparation of project dossiers, handover documents, and final close-out records.
• Ensure the latest approved document revisions are available to relevant personnel.
• Support internal/external audits and provide required project records.

Skills

Document management

Transmittals

Document registers

Revisions & approvals

MS Office

Education

Bachelor’s degree in Mechanical Engineering

Tools

DMS/EDMS

ERP systems

Job description

Orbit International Survey Services LLC | Full time

Document Controller (Marine/Offshore or EPC Project Experience)

Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates, since 2006. We are an ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East, North America, and Asia. Founded on the principles of safety, quality, and environmental stewardship, Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil, gas, marine and renewable energy sectors.

experienced Document Controller to manage, control, and maintain project documentation throughout the project lifecycle. The ideal candidate should have strong experience in document management systems, document registers, transmittals, revisions, approvals, and project records, preferably within marine, offshore, shipyard, or EPC projects.

Key Responsibilities:

• Manage and maintain project documentation in line with company and client procedures.
  
• Receive, register, distribute, track, and archive project documents.
  
• Maintain document registers, transmittals, revisions, approvals, and status logs.
  
• Control technical documents, drawings, reports, certificates, and project records.
  
• Monitor document submissions, reviews, approvals, comments, and close-out status.
  
• Coordinate with Engineering, Construction, QA/QC, Commissioning, contractors, and vendors for outstanding documents.
  
• Maintain electronic and hard-copy filing systems and ensure document traceability.
  
• Manage documents through DMS/EDMS and ERP systems.
  
• Prepare document status reports and follow up on overdue documentation.
  
• Support preparation of project dossiers, handover documents, and final close-out records.
  
• Ensure the latest approved document revisions are available to relevant personnel.
  
• Support internal/external audits and provide required project records.
  

Requirements

• Diploma or Bachelor’s degree in Mechanical Engineering.
  
• Familiarity with DMS/EDMS and ERP applications.
  
• Experience with transmittals, document registers, revisions, approvals, and project records.
  
• Preferably experience in marine, offshore, shipyard, or EPC projects.
  
• Good knowledge of MS Office/Excel with strong organizational and communication skills.