Document Controller: Marine/Offshore & EPC Projects

Orbit International Survey Services, LLC.; Sharjah; On-site; AED 90,000 - 130,000; Full time

Job summary

Orbit International Survey Services LLC is seeking a Document Controller with marine/offshore or EPC project experience to manage and control project documentation throughout the lifecycle. The role requires handling document registers, transmittals, revisions, approvals, and status logs across engineering, QA/QC, and construction teams.

The ideal candidate will have a Diploma or Bachelor’s degree in Mechanical Engineering, familiarity with DMS/EDMS and ERP systems, and proficiency in MS

Qualifications

• Diploma or Bachelor’s degree in Mechanical Engineering.
• Familiarity with DMS/EDMS and ERP applications.
• Experience with transmittals, document registers, revisions, approvals, and project records.
• Preferably experience in marine, offshore, shipyard, or EPC projects.
• Good knowledge of MS Office/Excel with strong organizational and communication skills.

Responsibilities

• Manage and maintain project documentation in line with company and client procedures.
• Receive, register, distribute, track, and archive project documents.
• Maintain document registers, transmittals, revisions, approvals, and status logs.
• Control technical documents, drawings, reports, certificates, and project records.
• Monitor document submissions, reviews, approvals, comments, and close-out status.
• Coordinate with Engineering, Construction, QA/QC, Commissioning, contractors, and vendors for outstanding documents.
• Maintain electronic and hard-copy filing systems and ensure document traceability.
• Manage documents through DMS/EDMS and ERP systems.
• Prepare document status reports and follow up on overdue documentation.
• Support preparation of project dossiers, handover documents, and final close-out records.
• Ensure the latest approved document revisions are available to relevant personnel.
• Support internal/external audits and provide required project records.

Skills

Organizational skills

Documentation management

Communication skills

Attention to detail

Team coordination

Education

Bachelor’s degree in Mechanical Engineering

Tools

DMS/EDMS

ERP systems

MS Office/Excel

Job description

Orbit International Survey Services LLC is seeking a Document Controller with marine/offshore or EPC project experience to manage and control project documentation throughout the lifecycle. The role requires handling document registers, transmittals, revisions, approvals, and status logs across engineering, QA/QC, and construction teams.

The ideal candidate will have a Diploma or Bachelor’s degree in Mechanical Engineering, familiarity with DMS/EDMS and ERP systems, and proficiency in MS