Document Control Specialist — Engineering Projects

AECOM; Abu Dhabi; On-site; AED 90,000 - 120,000; Full time

Job summary

AECOM is seeking a skilled Document Controller in Abu Dhabi to manage project documents, maintain a reference library, and support project managers with minutes and transmittals. The role emphasizes accuracy, regulatory compliance, and coordination within an engineering environment.

You will work closely with the Environmental department and project teams to ensure timely printing, storage, and retrieval of critical documents, while maintaining established filing systems and data distribution.

Qualifications

• Proven experience as a Document Controller in a site-based environment.
• Supervisory or coordination experience managing documentation teams or processes.
• Strong proficiency with document management systems and software.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Meticulous attention to detail and commitment to accuracy in record-keeping.
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred).
• Proficiency in Aconex.

Responsibilities

• Establish and maintain a library of reference documents and report procedures per company standards.
• Correlate information related to projects and proposal records.
• Type, copy, distribute and file project correspondence and minutes.
• Assist in preparing minutes of meetings with project managers and directors.
• Prepare a mock-up for operations manuals and/or job data books.
• Arrange document cataloguing and long-term storage or disposal at project closeout.
• Prepare transmittals for engineering documents and requisitions.
• Establish and maintain files and indexes for active engineering documents; generate reports.
• Maintain data distribution system and schedule for the assigned project.
• Assist with office administration duties and facilities as required.
• Collaborate with the secretary and project administrators for cohesive teamwork.
• Support the Environmental Engineering Manager with social activities when requested.

Skills

Document control

Supervisory coordination

Document management systems

Time management

Regulatory compliance UAE

Attention to detail

Tools

Aconex

Job description

AECOM is seeking a skilled Document Controller in Abu Dhabi to manage project documents, maintain a reference library, and support project managers with minutes and transmittals. The role emphasizes accuracy, regulatory compliance, and coordination within an engineering environment.

You will work closely with the Environmental department and project teams to ensure timely printing, storage, and retrieval of critical documents, while maintaining established filing systems and data distribution.