Document Controller - Engineering Projects

AECOM Corporation; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

AECOM is seeking an experienced Document Controller to support engineering project documentation in Abu Dhabi, United Arab Emirates. The role focuses on maintaining project records, coordinating document distribution, and ensuring compliance with quality standards and procedures on-site.

The successful candidate will have proven document control experience, familiarity with electronic document management systems, and proficiency in Aconex.

Qualifications

• Proven experience as a Document Controller or in a comparable document management position, preferably within a site-based environment.
• Demonstrated experience supervising or coordinating documentation teams, workflows, or document control processes.
• Strong working knowledge of document management systems and associated software.
• Proficiency in Aconex for managing and coordinating project documentation.
• Understanding of documentation compliance requirements and regulatory standards relevant to construction or engineering projects.
• Knowledge of documentation and compliance requirements applicable to the UAE and Abu Dhabi is preferred.
• Excellent organizational and time management abilities, with the capacity to manage competing priorities.
• Strong attention to detail and a commitment to accuracy, consistency, and effective record management.

Responsibilities

• Establish and maintain an organized library of reference documents in accordance with AECOM 's quality standards and record-keeping procedures.
• Maintain accurate filing systems and computerized indexes for active engineering documents and project records.
• Coordinate project documentation, correspondence, and proposal records to ensure information is properly classified and accessible.
• Prepare and manage document transmittals for engineering drawings, technical documents, and requisitions.
• Maintain document distribution systems and schedules based on client, project, and supplier requirements.
• Generate electronic and printed documentation reports as requested by project managers and directors.
• Support compliance with established documentation procedures, quality requirements, and applicable project standards.

Skills

Document control

Aconex

Records management

Organizational skills

Project documentation

Tools

Aconex

Job description

Document Controller - Engineering Projects Job Snapshot - Role: Document Controller - Location: Abu Dhabi, United Arab Emirates - Industry: Engineering - Function: Filing-Records Management - Experience: Proven experience in document control or a similar document management role - Job Type: Full Time - Work Arrangement: On-site

AECOM is seeking an experienced Document Controller to support engineering project documentation and administrative operations in Abu Dhabi, United Arab Emirates. The role involves maintaining accurate project records, coordinating document distribution, managing engineering correspondence, and supporting project teams in accordance with established quality standards and documentation procedures. The successful candidate will bring strong organizational skills, experience with electronic document management systems, and proficiency in Aconex. Working closely with project managers, directors, administrative personnel, and the Environmental department, the Document Controller will help ensure that project information remains organized, accessible, and properly maintained throughout the project lifecycle.

Job Details - Country: United Arab Emirates - City: Abu Dhabi - Industry: Engineering - Function: Filing-Records Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

• Establish and maintain an organized library of reference documents in accordance with AECOM 's quality standards and record-keeping procedures.
• Maintain accurate filing systems and computerized indexes for active engineering documents and project records.
• Coordinate project documentation, correspondence, and proposal records to ensure information is properly classified and accessible.
• Prepare and manage document transmittals for engineering drawings, technical documents, and requisitions.
• Maintain document distribution systems and schedules based on client, project, and supplier requirements.
• Generate electronic and printed documentation reports as requested by project managers and directors.
• Support compliance with established documentation procedures, quality requirements, and applicable project standards.

Project Documentation and Closeout

• Assist in preparing operations manuals, including document indexes, binders, dividers, and supporting materials.
• Coordinate the preparation of project data books by compiling drawings, documents, cover sheets, and indexes.
• Arrange the timely printing, reproduction, and assembly of project documentation.
• Organize the cataloguing, packing, long-term storage, or authorized disposal of engineering documents during project closeout.
• Maintain complete and accurate records to support project handover and documentation requirements.

Correspondence and Administrative Coordination

• Prepare, copy, distribute, and file project correspondence, meeting minutes, and administrative documents.
• Assist project managers and directors with preparing and organizing meeting minutes.
• Coordinate with project administrators, secretarial personnel, and management teams to support daily office operations.
• Provide administrative assistance and office coverage when required to maintain continuity of services.
• Support the Environmental department with documentation, administrative coordination, and general office requirements.

Office Administration and Facilities Support

• Coordinate routine office administration activities, including furniture requirements, maintenance requests, and office material orders.
• Maintain updated inventories of office furniture, equipment, and workstation resources across site offices.
• Monitor office equipment and furniture records to support effective resource management.
• Assist with office well-being activities and administrative arrangements.
• Support the organization of departmental social activities when requested by the Manager Environmental Engineering.

Qualifications and Experience

• Proven experience as a Document Controller or in a comparable document management position, preferably within a site-based environment.
• Demonstrated experience supervising or coordinating documentation teams, workflows, or document control processes.
• Strong working knowledge of document management systems and associated software.
• Proficiency in Aconex for managing and coordinating project documentation.
• Understanding of documentation compliance requirements and regulatory standards relevant to construction or engineering projects.
• Knowledge of documentation and compliance requirements applicable to the UAE and Abu Dhabi is preferred.
• Excellent organizational and time management abilities, with the capacity to manage competing priorities.
• Strong attention to detail and a commitment to accuracy, consistency, and effective record management.

Key Skills and Competencies

• Engineering document control and records administration.
• Aconex and electronic document management systems.
• Document indexing, filing, tracking, and distribution.
• Project correspondence and meeting documentation.
• Preparation of operations manuals and project data books.
• Document archiving and project closeout coordination.
• Administrative support and office resource management.
• Effective communication and coordination with multidisciplinary teams.
• Prioritization, accuracy, and compliance awareness.

Recruitment and Onboarding Requirements

AECOM is committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

Employee Benefits and Professional Development

Employee Benefits and Professional Development. AECOM offers a range of employee benefits that may vary depending on employment status and eligibility. These may include medical, dental, and vision coverage, life and disability insurance, paid time off, leave provisions, well-being resources, employee assistance programs, retirement savings arrangements, and other applicable benefits. Employees also have access to professional development opportunities, training programs, and collaboration with specialists across AECOM 's international infrastructure and consulting operations.

About AECOM

AECOM is a global infrastructure consulting and professional services firm delivering solutions across water, environment, energy, transportation, and buildings. The company works with public- and private-sector clients throughout the project lifecycle, providing advisory, planning, design, engineering, program management, and construction management services. With a global team of more than 50,000 professionals, AECOM brings together engineers, designers, planners, scientists, digital specialists, and project management professionals to address complex infrastructure challenges. AECOM is a Fortune 500 company that reported revenue of $16.1 billion in fiscal year 2025. The company supports professional growth, collaboration, and equal employment opportunities while working toward its purpose of delivering a better world.