Document Control & Records Specialist

Salayel Hospitality; Abu Dhabi; Hybrid; AED 90,000 - 130,000; Full time

Job summary

Salayel Hospitality in Abu Dhabi is seeking an experienced Document Controller to manage and file all operations documentation accurately. You will ensure documents are complete, indexed, and accessible when required, supporting governance and compliance across the department.

Responsibilities include processing vendor docs, Change Notices, site queries, updating the electronic document management system, and preparing regular performance reports for management.

Qualifications

• Diploma or Bachelor's degree required.
• 3 years of experience in a similar role for Operations/Administration.

Responsibilities

• File and maintain the integrity of all Operations documents; ensure no items are missing.
• Process all documentation within prescribed timescales.
• Maintain and register incoming/outgoing Change Notices and Site queries per procedures.
• Process vendor documents per internal procedures.
• Update documents in the electronic document management system to keep documentation current.
• Maintain Document Control Database and ensure locations are known.
• Prepare regular management reports on department performance.
• Consolidate reports for the Operations Manager as required.
• Receive invoices from suppliers and process per procurement and finance procedures.
• Replenish petty cash as per company policies.
• Cover Help Desk Coordinator responsibilities as needed.
• Perform other duties as assigned by the Direct Manager.

Skills

Document control

Recordkeeping

Reporting

Vendor coordination

Procurement

Help desk support

Communication

Education

Diploma or Bachelor's degree

Tools

Document management system

Job description

Salayel Hospitality in Abu Dhabi is seeking an experienced Document Controller to manage and file all operations documentation accurately. You will ensure documents are complete, indexed, and accessible when required, supporting governance and compliance across the department.

Responsibilities include processing vendor docs, Change Notices, site queries, updating the electronic document management system, and preparing regular performance reports for management.