Document Control Lead

Robinson & Co (Singapore) Pte Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Al-Futtaim Real Estate is seeking a Document Controller in Dubai to manage all document movements, maintain records, and ensure compliance with safety and quality standards. You will supervise junior staff, train stakeholders on the drawing management system, and liaise with designers and suppliers.

The role emphasizes continuous improvement of procedures and strong IT and communication skills, with a focus on accurate document control and data integrity across projects.

Qualifications

• Diploma or Degree in Information Management or a related discipline.
• Excellent IT skills at an intermediate level, particularly in Excel, Outlook, and Word.
• 3 to 5 years of experience in the construction business.

Responsibilities

• Manage all movements of documents, incoming/outgoing either in electronic form or on paper through established procedures or standards.
• Effectively manage a document control system for all incoming and outgoing information.
• Collate, monitor, and distribute information regularly.
• Maintain up-to-date records of all information to ensure availability to the team.
• Issue and distribute controlled copies of information in accordance with the Design Management Plan.
• Check information on drawings for conformance with agreed status and format.
• Liaise with designers and specialist suppliers on queries regarding issues of information.
• Troubleshoot any problems with the drawing management system and peripherals.
• Provide advice on procedures of issue and methods in accessing the system.
• Periodically review and revise procedures, arranging authorization by relevant personnel.
• Supervise and manage junior Document Control staff.
• Provide training to participants, designers, and specialist suppliers on the use of the drawing management system.
• Recommend improvements to departmental procedures to fulfill relevant procedural and legislative requirements.
• Ensure adherence to all relevant safety, quality, and environmental procedures and controls to guarantee safety, service quality, and environmental compliance within AFC.
• Contribute to the identification of continuous improvement opportunities in processes and practices, benefiting Al Futtaim and its employees.
• Liaise with the Design Manager in reporting on project design performance.
• Perform any other reasonable request of work/task as allocated by the Line Manager.

Skills

IT proficiency

Document management

Staff training

Communication skills

Education

Diploma or Degree in Information Management

Tools

Drawing management system

MS Office

Job description

Al-Futtaim Real Estate is seeking a Document Controller in Dubai to manage all document movements, maintain records, and ensure compliance with safety and quality standards. You will supervise junior staff, train stakeholders on the drawing management system, and liaise with designers and suppliers.

The role emphasizes continuous improvement of procedures and strong IT and communication skills, with a focus on accurate document control and data integrity across projects.