Document Control & Project Administration

AECOM; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

AECOM is seeking an experienced administrative professional in Dubai to support the project office. You will liaise with the Project Manager, Engineers and site staff, organize meetings, prepare minutes, and handle travel arrangements while maintaining confidential records.

The role requires a Bachelor's degree or diploma and at least 5 years in similar projects, with UAE experience. Aconex experience is desirable and you will work On-Site.

Qualifications

• Bachelor's Degree or Diploma or equivalent experience.
• Minimum 5 years of experience in similar projects, with at least 3 years in UAE.
• Middle East experience preferred
• Aconex experience preferred

Responsibilities

• Liaise with the Project Manager, Engineers, site staff and external contacts for the project office.
• Coordinate and organize meetings/seminars with project office and external clients; assist with presentations, agendas and minutes.
• Provide word processing, clerical, photocopying, filing and minute taking duties for the project.
• Screen incoming mails and calls, action responses and redirect correspondence as needed.
• Organize and coordinate travel requests for Project Manager and other engineers for the project.
• Maintain confidential records and filing of reports and related material.
• Perform secretarial, administrative, organizing and research tasks per policy.
• Coordinate and order stationery and office supplies.
• Suggest improvements to internal processes for efficient office procedures.
• Keep computerized records of all service users referred to the project.

Skills

Meeting coordination

Administrative support

Travel coordination

Records management

Education

Bachelor's degree or diploma

Tools

Aconex

Job description

AECOM is seeking an experienced administrative professional in Dubai to support the project office. You will liaise with the Project Manager, Engineers and site staff, organize meetings, prepare minutes, and handle travel arrangements while maintaining confidential records.

The role requires a Bachelor's degree or diploma and at least 5 years in similar projects, with UAE experience. Aconex experience is desirable and you will work On-Site.