Data Entry and Administrative Assistant

MindBase Education; Abu Dhabi; On-site; AED 67,000 - 89,000; Full time

Job summary

MindBase Education is seeking a detail-oriented Data Management Support professional in Abu Dhabi to assist in monthly progress reports, data audits, and system-wide data clean-up. You will coordinate tutoring bookings, manage transcripts, and support various administrative duties across platforms.

The role requires a Bachelor's degree in a relevant field, advanced Excel skills, and strong communication abilities.

Qualifications

• Bachelor's degree in Computer Application, Data Management or a related field.
• Advanced Excel proficiency required (formulas, data validation, pivot tables).
• Strong attention to detail and high accuracy in data handling.
• Excellent organizational and time management skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive mindset with problem-solving abilities.

Responsibilities

• Assist in preparation, review and finalization of Monthly Progress Reports by supporting data collection, audit checks and formatting.
• Support grade report preparation by auditing data and assisting with report compilation as required.
• Coordinate tutoring bookings for student interventions and assist with data clean-up, alignment and audit checks across systems.
• Perform regular data checks to identify missing or inconsistent information and flag issues to the Senior Manager.
• Maintain accurate data entry across trackers, shared files and systems per agreed processes.
• Support ad-hoc data requests, report extracts and validations as requested by management.
• Transcript Entry & Records Support: Upload transcripts and academic documents; maintain transcript trackers; follow up on missing transcripts.
• Systems & Platform Support: Generate system-based extracts, trackers and reports; follow workflows and escalate system issues.
• Document Control & Records Management: Maintain organized records across OneDrive; ensure version control and proper storage; assist audits.
• Email & Communication Support: Manage inboxes, draft and send internal communications; monitor emails and escalate actions.
• Administrative & Onboarding Support: Setup accounts, tracker updates, scheduling meetings, coordinating onboarding activities.
• Process SOP & Training Support: Document and organize SOPs; create training materials; suggest process improvements.
• Compliance & Confidentiality: Handle sensitive data, follow policies, flag concerns to Senior Manager.

Skills

Advanced Excel

Attention to detail

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Proactive mindset

Education

Bachelor's degree in Computer Application / Data Management

Tools

OneDrive

Job description

Key Responsibilities

Reporting & Data Management Support

Assist in the preparation review and finalization of the Monthly Progress Report by supporting data collection audit checks and formatting throughout the month.

Support grade report preparation by conducting audit checks validating data and assisting with report compilation as required.

Coordinate tutoring bookings for students interventions. Assist with data clean-up and data alignment and audit check activities across systems and trackers including data reviews pending request reports and notes audits.

Perform regular data checks to identify missing inconsistent or inaccurate information and flag observations or issues to the Senior Manager prior to report submission. Maintain accurate and timely data entry across trackers shared files and systems in line with agreed processes.

Support ad-hoc data requests report extracts and validations as requested by the Senior Manager or management team.

Transcript Entry & Records Support

Upload student transcripts and related academic documents to the system in accordance with established procedures.

Maintain transcript trackers to ensure completeness version control and alignment with system records.

Follow up on missing or delayed transcripts and flag gaps or issues to the Senior Manager for review.

Systems & Platform Support

Support day-to-day data management activities within the system.

Assist in generating system-based extracts trackers and reports as required for operational or management review.

Follow established workflows for system usage and escalat system-related issues when required.

Document Control & Records Management

Maintain organized accurate and up-to-date records across OneDrive and shared folders.

Ensure documents are properly named version-controlled and stored in line with internal standards.

Assist in preparing documents and evidence files for audits reviews and compliance checks.

Email & Communication Support

Manage assigned inboxes and group email communications.

Support the drafting and sending of internal communications to Team Leads and relevant stakeholders.

Ensure emails are monitored regularly and actions are taken or escalated as required.

Administrative & Onboarding Support

Support onboarding administration including account setup coordination tracker updates profile creation and documentation checks.

Assist with meeting scheduling calendar management interviews and internal coordination.

Support logistics for events training sessions and operational activities.

Assist management with preparing presentations formatting slides and organizing meeting materials.

Process SOP & Training Support

Assist in documenting updating and organizing Standard Operating Procedures (SOPs).

Support the creation of training materials user guides and instructional videos for systems and processes.

Contribute suggestions for process improvements based on operational observations.

Compliance & Confidentiality

Handle sensitive student and program data in line with confidentiality data protection and information security requirements.

Follow internal policies and procedures at all times.

Promptly flag data documentation or compliance concerns to the Senior Manager.

Requirements

• Bachelors degree in Computer Application Data Management or a related field
• UAE Nationals will be preferred
• Strong proficiency in Microsoft Excel (advanced level required formulas data validation pivot tables)
• Excellent attention to detail and high level of accuracy in data handling
• Strong organizational and time management skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proactive mindset with problem-solving abilities

Key Skills
Bluetooth,Communication,Drafting,Driving,Fire And Safety Engineering,Administration Support

Employment Type : Full Time

Experience: years

Vacancy: 1