Cost Clerk - Aftersales Costing

AlFuttaim; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Al-Futtaim Electric Mobility and BYD are seeking a Cost Clerk to support aftersales costing in Dubai. The role focuses on accurate repair order costing, documentation, and timely invoicing to ensure workshop profitability and smooth customer billing.

The ideal candidate has at least 2 years in cost clerking or aftersales administration, strong Excel and SAP knowledge, and the ability to coordinate with service teams, finance, and suppliers in a fast-paced workshop environment.

Qualifications

• High School Diploma or equivalent; 2+ years in cost clerk or similar.
• Experience with repair orders, parts and labour costing; SAP knowledge essential.
• Strong Excel/MS Office skills; attentive, organized, able to manage multiple priorities.

Responsibilities

• Review repair orders and verify labour, parts, and charges before costing.
• Prepare proforma and final invoices with accurate pricing.
• Process approved labour and parts discounts per policy.
• Raise Local Purchase Orders for sublet services and materials.
• Ensure Goods Receipt and match invoices with POs and receipts.
• Maintain accurate records for audits and reporting.

Skills

Costing accuracy

Invoicing support

Data entry

Financial reporting

Education

High School Diploma or equivalent

Tools

SAP

Microsoft Excel

MS Office

Job description

Cost Clerk - Aftersales Costing Job Snapshot Role: Cost Clerk - Aftersales Costing Location: Dubai, United Arab Emirates Industry: Automotive Function: Accounting-Finance Experience: Minimum 2 years Job Type: Full-time

Job Details Country: United Arab Emirates City: Dubai Industry: Automotive Function: Accounting-Finance Salary: 5000-8000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Cost Clerk will support the financial and administrative control of aftersales workshop activities within Al-Futtaim Electric Mobility and BYD operations. The position ensures that every repair order is correctly costed, supporting documents are complete, invoices are prepared accurately, and purchase transactions are processed without unnecessary delay. Accurate costing directly affects workshop profitability, customer billing, supplier payments, and management reporting. By maintaining disciplined records and coordinating closely with service teams, finance personnel, and other departments, the Cost Clerk will help keep aftersales operations efficient and financially controlled.

Key Responsibilities

• Review repair orders and verify labor, parts, sublet services, and related charges before final costing.
• Check service order line items to ensure costs are allocated to the correct jobs and accounts.
• Prepare proforma invoices and final customer invoices with accurate pricing and supporting details.
• Process authorized labor and parts discounts in accordance with company procedures and approval requirements.
• Raise Local Purchase Orders for sublet services, externally purchased materials, and workshop requirements.
• Complete Goods Receipt activities after confirming that approved services or items have been received.
• Perform Invoice Verification and match supplier invoices with relevant purchase orders and receipt documentation.
• Monitor open Local Purchase Orders and coordinate with responsible departments to achieve timely closure.
• Identify incomplete or incorrect costing information and resolve discrepancies before invoice processing.
• Maintain accurate workshop, service, purchase, and financial documentation for future reference and audit requirements.
• Support calculation and administration of staff incentives and overtime where required.
• Coordinate with service advisors, workshop personnel, parts teams, finance staff, and suppliers on costing-related matters.
• Follow internal financial controls and aftersales operating procedures when processing transactions.
• Use SAP to record, verify, and track workshop and purchasing activities.
• Maintain organized electronic and physical records relating to service transactions and cost documentation.
• Assist in resolving invoice, purchase order, and job costing issues that could delay workshop completion or customer billing.
• Manage multiple transactions and administrative priorities while maintaining numerical accuracy.
• Contribute to efficient workshop operations by ensuring required financial and administrative processes are completed promptly.

Ideal Profile

Candidates should hold a High School Diploma or equivalent qualification and have at least 2 years of experience in a Cost Clerk, Service Administration, Aftersales Administration, workshop support, or similar position. Previous automotive industry experience is highly preferred because the role requires familiarity with repair orders, parts, labor costing, service center workflows, and aftersales administration. Working knowledge of SAP is important, particularly for purchase orders, Goods Receipt, Invoice Verification, and transaction processing. Strong Microsoft Excel and MS Office skills are also required for reporting, reconciliation, and administrative tasks. The successful candidate will be numerically accurate, highly organized, and capable of managing several priorities in a fast‑paced workshop environment. Strong communication and coordination skills are important because the role involves regular interaction with service teams, finance personnel, parts departments, suppliers, and other operational stakeholders.

Skills Set

• Automotive aftersales
• Job costing
• Repair order costing
• Labor costing
• Parts costing
• Service administration
• Workshop administration
• Customer invoicing
• Proforma invoices
• SAP
• Local Purchase Orders
• LPO management
• Goods Receipt
• Invoice Verification
• Purchase order processing
• Supplier invoice processing
• Cost allocation
• Financial controls
• Microsoft Excel
• MS Office
• Service records
• Workshop documentation
• Incentive calculations
• Overtime calculations
• Invoice reconciliation
• Aftersales operations
• Automotive service centers
• Financial administration
• Transaction accuracy
• Operational coordination

Why Join Us

This opportunity provides practical exposure to the financial and administrative side of electric vehicle aftersales operations in Dubai. As EV adoption grows across the UAE, automotive service businesses increasingly need professionals who understand workshop costing, digital systems, parts administration, and accurate financial processing. Working with Al-Futtaim Electric Mobility and BYD provides exposure to a rapidly developing mobility segment, experienced automotive teams, established aftersales processes, and modern electric vehicle operations. The role offers a strong foundation for progression into senior service administration, warranty, costing, finance support, or broader aftersales operations positions.

About the Company

Al-Futtaim is a diversified privately held regional business headquartered in Dubai, United Arab Emirates. Established in the 1930s, the Group operates across automotive, financial services, real estate, retail, and healthcare, employing more than 35000 people across over 20 countries in the Middle East, Asia, and Africa. Al-Futtaim partners with more than 200 international brands and continues to expand through customer-focused operations, strategic investment, and long-term regional growth.