Cost Clerk - Automotive Aftersales Operations

AlFuttaim; Dubai; On-site; AED 45,000 - 73,000; Full time

Job summary

The Cost Clerk - Automotive Aftersales Operations role in Dubai, United Arab Emirates supports accurate workshop costing, invoicing and purchase-order control. You will allocate costs for labor, parts and sublet services and process SAP transactions to prevent billing errors.

Collaborate with service, parts, procurement and finance teams; maintain financial documentation and assist with supplier invoices and purchase-order closure to ensure timely revenue recognition.

Qualifications

• High school diploma or equivalent required; minimum 2 years in a Cost Clerk/ Aftersales Admin role.
• Experience in automotive workshop or authorized dealer preferred.

Responsibilities

• Examine repair orders to confirm accurate allocation of labour, parts and service charges.
• Check costing information against workshop documents and SAP records.
• Prepare proforma invoices and final customer invoices.
• Apply authorized labour and parts discounts per procedures.
• Raise Local Purchase Orders for outsourced work and externally purchased items.
• Process Goods Receipt and Invoice Verification in SAP.
• Monitor open purchase orders for timely closure and reconcile supplier invoices.
• Identify discrepancies and ensure accurate cost allocations before billing.
• Maintain orderly service records and workshop documentation.
• Support calculations for incentives and overtime for the team.

Skills

Repair-order costing

Labor and cost allocation

Automotive workshop administration

Proforma and final invoice prep

Local Purchase Order processing

Goods Receipt and Invoice Verification

SAP transactions

Excel reporting

Discount and approval verification

Supplier invoice reconciliation

Open purchase-order monitoring

Incentive and overtime calculations

Financial document control

Service-record filing and archiving

Numerical analysis

Cross-department coordination

Education

High school diploma

Tools

SAP

Microsoft Excel

Job description

Job Snapshot

Role: Cost Clerk - Automotive Aftersales Operations

Location: Dubai, United Arab Emirates

Industry: Automotive

Function: Budgeting / Cost Control

Experience: Minimum 2 years

Job Type: Full-time

Position Overview The Cost Clerk - Automotive Aftersales Operations position in Dubai, United Arab Emirates is an Automotive opportunity supporting accurate workshop costing, invoicing and purchase-order control. Al-Futtaim Electric Mobility is hiring detail-focused professionals to strengthen BYD aftersales operations by reviewing repair orders, allocating costs and maintaining reliable financial documentation.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Automotive

Function: Budgeting / Cost Control

Salary: 4000-6500 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Cost Clerk ensures that workshop labor, spare parts, sublet services and purchased items are assigned to the correct repair orders before invoices are finalized. By controlling documentation and completing SAP transactions promptly, the role helps prevent billing errors, unclosed purchase orders and delays in workshop revenue recognition. The position works closely with service, parts, procurement and finance teams.

Key Responsibilities

• Examine repair orders and confirm that labor, parts and service charges are allocated correctly.
• Check job-costing information against approved workshop documents and system records.
• Prepare accurate proforma invoices for review before generating final customer invoices.
• Apply authorized labor and parts discounts in accordance with company procedures.
• Raise Local Purchase Orders for outsourced work, sublet services and externally purchased items.
• Complete Goods Receipt and Invoice Verification transactions within SAP.
• Monitor open purchase orders and coordinate with relevant departments for timely closure.
• Reconcile supplier invoices against purchase orders, receipts and supporting documents.
• Identify missing information, pricing differences and incorrect cost allocations before billing.
• Maintain orderly service records, invoices, approvals and workshop documentation.
• Support calculations for employee incentives and operational overtime.
• Provide accurate administrative assistance to workshop and aftersales teams.
• Follow established financial controls, approval limits and operational procedures.
• Use Excel reports to track pending transactions, open orders and costing exceptions.
• Communicate unresolved issues to service, parts, procurement or finance personnel.
• Help reduce invoice delays by following repair orders from completion through financial closure.
• Preserve the accuracy and confidentiality of commercial and customer information.

Ideal Profile

Applicants should hold a high school diploma or an equivalent qualification and have at least two years of experience as a Cost Clerk, Service Administrator, Aftersales Administrator or in a comparable position. Previous exposure to an automotive workshop or authorized dealership environment is strongly preferred. The role suits someone who works confidently with numbers, notices small discrepancies and remains accurate while handling multiple urgent tasks. Practical knowledge of workshop processes, purchase orders and invoicing will enable the successful candidate to contribute quickly.

Skills Set

• Repair-order costing
• Labor and spare-parts cost allocation
• Automotive workshop administration
• Proforma and final invoice preparation
• Local Purchase Order processing
• Goods Receipt and Invoice Verification
• SAP business transactions
• Microsoft Excel reporting
• Discount and approval verification
• Supplier invoice reconciliation
• Open purchase-order monitoring
• Incentive and overtime calculations
• Financial document control
• Service-record filing and archiving
• Numerical analysis and discrepancy resolution
• Cross-department coordination

Why Join Us

This position offers hands-on experience in the expanding electric-vehicle aftersales sector while supporting one of the world 's prominent mobility brands. The role builds valuable expertise in SAP, workshop finance, cost control and service administration. Employees can develop within an established regional Automotive business backed by structured processes, a large professional network and growing demand for electric-mobility services.

About the Company

Al-Futtaim Automotive is the mobility division of Al-Futtaim Group, with operations across the Middle East, Asia and Africa. Its portfolio covers vehicle distribution, manufacturing, leasing, aftersales and mobility solutions for passenger, commercial and industrial customers. Through Al-Futtaim Electric Mobility and BYD, the business is supporting the development of electric transportation and modern ownership services across the United Arab Emirates.