Clerk - Admin Support(UAE manual driving license is mandatory)

Confidential Jobs; Dubai; On-site; AED 96,000 - 120,000; Full time

Job summary

Confidential Jobs is seeking a reliable professional to provide efficient operational and administrative support to Facilities Management and business units in Dubai. You will coordinate day-to-day facility, assets, logistics, soft-service and event-support activities, ensuring safe handling and timely completion of requests.

Responsibilities include monitoring service quality, coordinating with contractors, and supporting documentation and guest/visitor logistics.

Qualifications

• Experience supporting facilities or admin services is required.
• Ability to manage multiple tasks with attention to safety and confidentiality.
• Basic understanding of office equipment (printers, copiers, etc.) is preferred.

Responsibilities

• Coordinate day-to-day facility and admin activities to support operations.
• Monitor cleaning, waste disposal, pest control, and other soft services for standards and safety.
• Assist in event setup, asset movement, and logistics with internal teams and contractors.

Skills

Facilities management

Administrative support

Vendor coordination

Education

High school diploma

Tools

Office equipment

Job description

The role to provide efficient operational and administrative support to Facilities Management and business units by coordinating and executing day-to-day facility, assets, logistics, soft-service and event-support activities. The role ensures that facilities management assets, materials, and support services are properly maintained, safely handled, and available when required, while monitoring contractor performance, supporting internal and external coordination, and ensuring timely completion of assigned requests in line with the policies, service standards, and operational requirements.

Key Accountabilities

• Monitoring cleaning and housekeeping, waste collection and disposal, pest control, landscaping, hygiene and sanitation, external area cleaning, and other related soft services.
• Verify manpower attendance and deployment, inspect service quality and work areas, identify deficiencies, follow up on corrective actions, and coordinate with external and relevant contractors to ensure timely resolution and continuous improvement.
• Conduct daily inspections of soft-service contractors’ activities, both indoor and outdoor, to ensure compliance with agreed service levels, quality standards, HSE requirements, and contractual obligations.
• Move and transport assets within and outside the company premises, including outdoor accommodations, based on operational requirements including coordinating the relocation, loading, unloading, handling, and safe transportation of furniture, equipment, materials, and other FM assets.
• Ensure proper documentation, asset tracking, safe handling, and timely delivery to the required location while minimizing damage, loss, or disruption to operations.
• Collect or hand over documents, assets, materials, or other items to companies, suppliers, and other external entities, obtaining the required acknowledgements or supporting records, maintaining proper documentation, and ensuring secure and timely completion of the assignment.
• Support the preparation of events based on requests from concerned supervisors including identifying requirements, arranging the delivery and setup of materials, equipment, furniture, and other event-related items, and ensuring timely preparation, proper coordination, and smooth execution of the event in line with the company requirements.
• Provide basic support to the receptionist and admin team in managing office logistics and guest hospitality as needed.
• Support employees in minor physical tasks such as shifting light office equipment, organizing storage cabinets, or assisting in room arrangements for events.
• Report any repair or maintenance needs observed in office areas to the relevant supervisor.
• Follow company policies regarding confidentiality, safety, and professional conduct in all office activities.

Job Requirements

Education:

• Minimum high school certificate or equivalent is required.

Experience:

• Minimum 2 year of experience in an office support or assistant role with prior experience in facilities or administrative service with basic understanding of office equipment (printers, copiers, etc.)