Administrator - Facilities (UAE National)

Al Tayer Real Estate; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Al Tayer Real Estate is seeking a hands-on Administrative/Facilities Management Coordinator to supervise day-to-day admin activities, liaise with tenants, authorities and colleagues, and ensure FM operations run smoothly and efficiently.

You will act as the main contact between tenants and the maintenance team, coordinate with Dubai Municipality, DEWA, Etisalat, RTA and other bodies, and support procurement, documentation and vendor coordination.

Qualifications

• Graduate Degree/ Diploma
• 2 to 3 years of relevant work experience
• Good communication and Interpersonal skills

Responsibilities

• Serve as liaison between tenants and maintenance team; provide timely assistance and follow-up on issues.
• Coordinate with government departments (Dubai Municipality, DEWA, Etisalat, RTA, Post Office, Dubai Land Department) as needed.
• Handle petty cash and related processes to ensure funds are available.
• Raise and follow up on LPOs from quotations to payment.
• Coordinate meetings with vendors and circulate minutes.
• Archive FM documents and maintain the SharePoint folder for quick data retrieval.
• Assist in admin duties with HO HR/IT for FM operations.
• Maintain documentation for the FM team (drawings, contracts, manuals).
• Draw up contracts and secure signatures from all parties.

Skills

Good communication

Interpersonal skills

Education

Graduate Degree/ Diploma

Job description

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly

Functional Roles and Responsibilities

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues
• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required
• Provides all other services and functions that may enhance and cater to more wholesome delivery of services
• Handle Petty cash and the process associated to ensure adequate money is available at all times
• Raise and follow up on LPO‘s from receiving quotations to ensuring payment
• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team
• Maintain all documentation for the FM team, including drawings, contracts, manuals etc
• Drawing up the contracts and follow through till signatures of all parties
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes
• Archiving FM documents to ensure quick recovery of data
• Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily

Education/Certification and Continued Education

Graduate Degree/ Diploma

Years of Experience2 to 3 years of relevant work experience

Knowledge and Skills

Good communication and Interpersonal skills