Admin Executive - Facilities and Operations

AlFuttaim; Dubai; On-site; AED 44,640 - 78,120; Full time

Benefits offered by this job

Long-term career growth potential

Exposure to facility management and administrative operations

Job summary

AlFuttaim is seeking an Admin Executive in Dubai to manage administrative processes, property coordination, and office operations. This role requires strong organizational skills and the ability to handle documentation and vendor coordination effectively.

The ideal candidate holds a Bachelor's degree in Business Administration and possesses at least 3 years of relevant experience. A stable and long-term career trajectory awaits in a structured corporate environment.

Qualifications

• 3 years of experience in administration, facilities, or office operations.
• Strong attention to detail and organizational skills.
• Ability to manage multiple administrative tasks efficiently.

Responsibilities

• Support lease documentation, renewals, and payment coordination.
• Maintain and track lease agreements within internal systems.
• Coordinate with vendors to ensure service quality and cost efficiency.

Skills

Administrative coordination and documentation

Vendor management and contract monitoring

MS Office (Excel, Word)

Reporting and data management

Education

Bachelor's degree in Business Administration or related field

Job description

Job Snapshot

• Role: Admin Executive
• Location: Dubai, UAE
• Industry: Corporate Services
• Function: Administration
• Experience: 3 years
• Job Type: Full-time

Overview

Admin Executive Facilities and Operations – a corporate services hiring opportunity focused on managing administrative processes, property coordination, and office operations. This role is ideal for candidates who can handle documentation, vendor coordination, and facility management while ensuring smooth day-to-day business support.

Job Details

• Country: UAE
• City: Dubai
• Industry: Corporate Services
• Function: Administration
• Salary: 4000-7000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Context

This role supports the organization by ensuring administrative systems, property documentation, and office operations run efficiently. It plays a key role in maintaining compliance, managing vendor services, and ensuring uninterrupted workplace functionality.

Key Responsibilities

• Support lease documentation, renewals, and payment coordination for offices and facilities.
• Maintain and track lease agreements within internal systems.
• Ensure properties meet required standards and coordinate refurbishments when needed.
• Manage and update administrative data with high accuracy.
• Prepare monthly reports related to administrative and compliance metrics.
• Oversee Annual Maintenance Contracts for office systems and services.
• Coordinate with vendors to ensure service quality and cost efficiency.
• Raise purchase requisitions and verify invoices for administrative services.
• Ensure timely payment of utilities and telecom services.
• Monitor and manage office supplies, including stationery and pantry items.

Ideal Profile

• Bachelor's degree in Business Administration, Facilities Management, or related field.
• Experience in administration, facilities, or office operations.
• Strong attention to detail and organizational skills.
• Ability to manage multiple administrative tasks efficiently.
• Good communication and coordination skills.
• Positive and team‑oriented approach.

Skills Set

• Administrative coordination and documentation.
• Property and lease management basics.
• Vendor management and contract monitoring.
• MS Office (Excel, Word).
• Reporting and data management.
• Purchase requisition and invoice verification.

Why Join Us

• Opportunity to work in a structured corporate environment in Dubai.
• Exposure to facility management and administrative operations.
• Stable role with long‑term career growth potential.
• Develop multi‑functional administrative and coordination skills.

About the Company

Al Futtaim Group is a diversified business group operating across multiple industries including automotive, retail, real estate, and financial services. The company is known for its strong operational standards, innovation, and long‑standing presence in the region.