Assistant Facility Manager

Khansaheb Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Khansaheb Group is looking for a Senior Assistant Facility Manager to support the Facility Manager in day-to-day operations of buildings and property services in Dubai. The role focuses on ensuring safe, functional facilities, coordinating maintenance, and managing vendors while upholding HSE standards.

You will assist in monitoring work orders, basic budgeting tasks, and site operations to maintain service continuity and quality.

Qualifications

• Bachelor’s degree or Diploma in Facilities Management, Engineering, Business Administration, or a related field.
• 5+ years of experience in facilities management or a related operational support role.
• Good understanding of basic facility operations and maintenance activities.
• Strong coordination and communication skills.
• Ability to support client service and handle basic client queries professionally.
• Basic knowledge of health, safety, and environmental (HSE) standards.
• Good problem-solving skills with a proactive and supportive approach.
• Familiarity with basic facilities management systems or MS Office tools.

Responsibilities

• Facility Operations: Support daily facility operations including maintenance, cleaning, security, and landscaping to ensure smooth service delivery.
• Maintenance Support: Assist in implementing preventive maintenance plans and follow up on repairs and breakdowns.
• Team Support: Support supervision of site staff including technicians, cleaners, and security personnel to ensure effective coordination.
• Client Support: Assist in handling client queries and requests, ensuring timely response and alignment with service expectations.
• Budget Support: Help monitor operational expenses and support cost control under FM guidance.
• Health & Safety: Support implementation of HSE procedures and assist in ensuring compliance with safety standards.
• Reporting: Maintain basic operational records such as work orders and maintenance logs, and support preparation of reports.
• Continuous Improvement: Assist in identifying and supporting improvements to enhance efficiency and service quality.

Skills

Facilities mgmt

Vendor coordination

Team leadership

Client communication

MS Office

Education

Bachelor’s degree in FM/related field

Tools

MS Office

FM software

Job description

Dubai Career Level: Senior (5+ years of experience) Education: Bachelor's Degree Full time 6 days ago

Positions: 1 No. of Application: 0

Job Views: 0

Role Purpose:

Assistant Facility Manager supports the Facility Manager in ensuring the smooth day-to-day operation of building and property services, maintaining safe, functional, and well-kept facilities. This role assists in coordinating maintenance activities, managing vendors, supporting both hard and soft services, and ensuring compliance with health, safety, and environmental standards. It also helps monitor work orders, basic budgeting tasks, and site operations to ensure efficient service delivery and operational continuity.

Key Task and Responsibilities:

Facility Operations: Support daily facility operations including maintenance, cleaning, security, and landscaping to ensure smooth and efficient service delivery.

Maintenance Support: Assist in implementing preventive maintenance plans and follow up on repairs and breakdowns to ensure timely resolution.

Team Support: Support supervision of site staff including technicians, cleaners, and security personnel to ensure effective coordination of work activities.

Client Support: Assist in handling client queries and requests, ensuring timely response and alignment with service expectations.

Budget Support: Help monitor operational expenses and support cost control efforts under FM guidance.

Health & Safety: Support implementation of HSE procedures and assist in ensuring compliance with safety standards and regulations.

Reporting: Maintain basic operational records such as work orders and maintenance logs, and support preparation of reports.

Continuous Improvement: Assist in identifying and supporting improvements to enhance efficiency and service quality.

Experience, Knowledge and Skills:

• Bachelor’s degree or Diploma in Facilities Management, Engineering, Business Administration, or a related field.
• 5+ years of experience in facilities management or a related operational support role.
• Good understanding of basic facility operations and maintenance activities.
• Strong coordination and communication skills.
• Ability to support client service and handle basic client queries professionally.
• Basic knowledge of health, safety, and environmental (HSE) standards.
• Good problem-solving skills with a proactive and supportive approach.
• Familiarity with basic facilities management systems or MS Office tools