Administrator - Facilities (UAE National)

Al Tayer Group Career site; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Tayer Group is seeking an Administrator - Facilities (UAE National) to supervise daily admin tasks and coordinate with tenants, authorities, and the FM team. The role ensures smooth operations and requires strong communication with end-users and government departments.

Responsibilities include managing petty cash, LPO processes, vendor follow-ups, and maintaining FM documentation, contracts, and meetings coordination.

Qualifications

• Graduate degree or diploma required.
• 2 to 3 years of relevant experience.
• Excellent communication and interpersonal abilities.

Responsibilities

• Act as liaison between tenants and maintenance team; provide timely resolution follow-up.
• Coordinate with Dubai Municipality, DEWA, Etisalat, RTA, Post Office, Dubai Land Dept.
• Support additional services to enhance delivery of facilities management.
• Manage petty cash and related processes to ensure funds are available.
• Raise and follow up on LPOs from quotations to payment.
• Follow up with vendors; arrange visits, quotes, invoices, and reports.
• Assist with admin duties; coordinate with HO functions, HR, IT for FM ops.
• Maintain FM documentation: drawings, contracts, manuals, etc.
• Draft and finalize contracts; obtain signatures from all parties.
• Arrange internal and supplier meetings; circulate minutes.
• Archive FM documents for quick data recovery; curate SharePoint.

Skills

Communication

Interpersonal skills

Education

Graduate Degree or Diploma

Job description

Administrator - Facilities (UAE National)

Job Description

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly

Responsibilities

Functional Roles and Responsibilities

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues


• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required


• Provides all other services and functions that may enhance and cater to more wholesome delivery of services


• Handle Petty cash and the process associated to ensure adequate money is available at all times


• Raise and follow up on LPO‘s from receiving quotations to ensuring payment


• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc


• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team


• Maintain all documentation for the FM team, including drawings, contracts, manuals etc


• Drawing up the contracts and follow through till signatures of all parties


• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes


• Archiving FM documents to ensure quick recovery of data


• Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily

Qualifications

Education/Certification and Continued Education

Graduate Degree/ Diploma

Years of Experience2 to 3 years of relevant work experience

Knowledge and Skills

Good communication and Interpersonal skills