Business Support Coordinator

Client of Gateworth Group; Abu Dhabi; On-site; AED 90,000 - 150,000; Full time

Job summary

Gateworth Group is seeking a Business Support Coordinator in Abu Dhabi to provide dedicated office administration support to senior stakeholders and business units across the Middle East region. The role involves front-of-house duties, travel and visa arrangements for Directors, meeting coordination, document management and CRM upkeep.

You will be part of a multinational professional services environment, requiring excellent organisational skills, strong MS Office proficiency, and a

Qualifications

• 2–3 years experience in administration, office coordination or business support.
• Exceptional organisational skills with ability to manage competing priorities in a deadline-driven environment.
• Strong proficiency in Microsoft Word, Outlook, PowerPoint and Excel.

Responsibilities

• Provide comprehensive administrative support to senior stakeholders and wider business units.
• Deliver front-of-house and office administration, including meeting coordination and facilities assistance.
• Manage travel, accommodation and visa arrangements for Directors via online travel portal.
• Coordinate internal and external meetings, training sessions, events and conferences.
• Prepare, format and manage documents, presentations and reports.
• Maintain filing systems and document management processes.
• Monitor shared inboxes and update CRM and internal systems.
• Support finance administration including expenses, supplier requests and vendor management.
• Assist with onboarding, offboarding and wider office initiatives.
• Collaborate with business support colleagues across offices to ensure high-quality service.

Skills

Microsoft Office

Office coordination

Stakeholder communication

Tools

CRM systems

Travel portal

Job description

Gateworth are currently supporting a leading multinational professional services organisation in their search for a Business Support Coordinator to join their Abu Dhabi office. Working as part of a collaborative team, this role will deliver seamless service to senior stakeholders and the wider business unit by providing dedicated office administration support. This is a rare opening due to continued business growth which offers the chance to join a high performing team in a supportive environment which promotes personal development and a varied scope of responsibilities.

Main Responsibilities

• Providing comprehensive administrative support to senior stakeholders and wider business units across the Middle East region
• Delivering front-of-house and office administration support including meeting coordination visitor management and facilities assistance
• Managing travel accommodation and visa arrangements for Directors through online travel portal
• Coordinating internal and external meetings training sessions events and conferences
• Preparing formatting and managing documents presentations and reports
• Maintaining filing systems document management processes and company records
• Monitoring shared inboxes and updating CRM and internal business systems
• Supporting finance administration including expenses supplier requests and vendor management
• Assisting with onboarding offboarding and wider office initiatives
• Collaborating with business support colleagues across multiple offices to deliver a consistent and high-quality service

Qualifications amp Prerequisites

• Our client is looking to hire a professional with at least 2-3 years experience within administration office coordination or business support ideally within a multinational or professional services environment.
• Exceptional organisational skills are crucial demonstrating the ability to manage competing priorities in a deadline-driven environment.
• Strong proficiency in Microsoft Office including Word Outlook PowerPoint and Excel are a requirement of this role.
• This role is all about relationship building and team collaboration therefore our client is looking to hire a professional with positive approach who is personable and can build effective working relationships at all levels.
• Our client is looking to hire a professional with at least 2-3 years' experience within administration, office coordination or business support, ideally within a multinational or professional services environment.
• Exceptional organisational skills are crucial demonstrating the ability to manage competing priorities in a deadline-driven environment.
• Strong proficiency in Microsoft Office including Word Outlook PowerPoint and Excel are a requirement of this role.
• This role is all about relationship building and team collaboration therefore our client is looking to hire a professional with positive approach who is personable and can build effective working relationships at all levels.