UAE National Role -Business Support Assistant

Michael Page; Dubai; On-site; AED 108,000 - 132,000; Full time

Job summary

A multinational company in Dubai seeks a Business Support Assistant to provide executive assistance and administrative support. The ideal candidate should be an UAE national and possesses strong communication skills, fluency in English, and proficiency in MS Office. Responsibilities include coordinating business travel, maintaining inventories, and supporting senior management. This role favors a self-starter who can thrive in a multicultural environment. Ideal for graduates eager to grow in their professional journey.

Qualifications

• Fluency in Arabic is preferred.
• Ability to function independently with minimum supervision.
• Strong team player in a multicultural environment.
• Excellent time management and organisational skills are necessary.
• Proficiency in MS Office and maintaining confidentiality are expected.

Responsibilities

• Provide full administration support to the Chief Rep.
• Coordinate business travel for the team.
• Manage inventories of promotional collateral.
• Monitor PR activities and internal communications.
• Provide secretarial services: typing letters, sending faxes, and mail handling.
• Coordinate business travel: air tickets, hotels, transport for overseas visitors.
• Process invoices for payment and maintain petty cash.
• Maintain staff passport copies/photographs and circulation of materials.
• Book rent-a-car for regional travel and manage communications for Chief Rep/MT.

Skills

Good communication skills

Networking skills

Proficiency in PC applications

Fluency in written and spoken English

Strong time management & organisational skills

Confidentiality

MS Office

Confidentiality

Education

Graduate

Tools

MS Office

PC applications

Job description

UAE National Role - Business Support Assistant

Our client, a multinational company, is searching for a UAE national to join their Dubai team. The candidate will be supporting the Chief Representative and General Manager in an Executive Assistant capacity.

The role will include administration support:

• To provide full administration support to the Chief Rep
• Day to day administration of calendar, meetings, phone and e-mails
• Schedule and coordinate external and internal meetings and preparation of meeting material
• Administrative arrangements for office and team meetings: booking meeting rooms and accessories for meetings
• Secretarial services for the Team – typing letters, sending faxes as required, check and distribute incoming mail, attend telephone calls
• Business travel coordination for the team: coordinating procurement of air tickets, organizing hotel, Marhaba, transport for overseas visitors and updating travel link in system
• Process invoices for payment
• Maintain petty cash
• Maintain fireproof safe list
• Maintain staff passport copies/photographs
• Circulate magazines and other printer matter
• Book rent-a-car for business travel within the region
• Manage travel schedules for senior executives visiting the region
• Administer the documents at info fort
• Maintain Chief Rep / MT communications/letters/files with various parties
• Maintain stationery, print business cards for team
• Preparing Expense Claims for Management Team and keeping track of claims from the airport

Managing inventories of promotional collateral:

• Sourcing for MESA - selection, ordering and stock keeping give-aways and PR material

Internal communication between departments:

• Regular monitoring of PR activities, training, new contacts, staff organization changes

Languages: English - Fluent / Excellent; Arabic - Fluent / Excellent

Own a Car

Any

Have Driving License

Any

Job Skills

Qualifications/Experience

• Good communication skills
• Ability to function independently with minimum supervision
• Networking skills are essential
• Proficiency in PC applications
• Fluency in written and spoken English
• Strong time management & organisational skills
• Proficiency in MS Office
• Confidentiality essential

Education:

• Graduate

Languages Needed: English and Arabic - Preferred

Competencies/Characteristics

• HSE minded – awareness and commitment
• Self-Starter & Bias For Action
• Strong verbal and written communication skills & customer responsiveness
• Strong team player (ability to work in a multicultural environment)
• Good interpersonal skills
• Ability to work under pressure – including effective time management
• Proficiency in MS-Office & other systems

About The Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of: Finance & Accounting; Banking & Financial Services; Procurement; Property & Construction; Engineering & Supply Chain; Oil & Gas Technical and Engineering; Human Resources; Sales; Marketing; Technology; Secretarial; Executive Search; Legal. The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.