Junior Administrator – Family Office

Black Pearl; Abu Dhabi; On-site; AED 100,000 - 145,000; Full time

Job summary

Black Pearl is seeking a highly organized Junior Administrator in Abu Dhabi to provide day-to-day administrative and coordination support to the Family Office. You will manage emails, documents, calendars, and meetings while maintaining confidential records and preparing reports and presentations.

The role requires strong English communication, attention to detail, and proficiency with Microsoft Office. UAE experience and a professional, proactive attitude are highly valued.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• 5 years of relevant administrative or coordination experience.
• Experience in family office or real estate/development sectors preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• UAE experience preferred.

Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
• Manage emails, documents, and routine office communications.
• Maintain filing systems and organize documents for easy access.
• Prepare reports, presentations, letters, spreadsheets.
• Coordinate meetings, calendars, and internal schedules.
• Prepare meeting rooms and ensure required documents are available.
• Maintain records, trackers, databases, and administrative logs.
• Coordinate with internal departments, suppliers, contractors, and external stakeholders.
• Assist with document follow-ups, approvals, signatures, and submissions.
• Support the management team with general administrative and coordination tasks.
• Assist in monitoring office supplies and other administrative requirements.
• Handle sensitive information with discretion.
• Support travel arrangements, bookings, and other logistics as required.
• Assist with basic data entry, Excel tracking, and preparation of administrative reports.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

MS Office

Education

Bachelor's degree or diploma in Business Administration/Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We are seeking a Junior Administrator to join a prestigious Family Office in Abu Dhabi. The successful candidate will provide day-to-day administrative and coordination support to the office, ensuring that documentation, correspondence, scheduling, records, and general office activities are handled efficiently and professionally.This role is ideal for a highly organized, proactive, and detail-oriented individual who is looking to build a long-term career within a professional and confidential Family Office environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
• Manage emails, correspondence, documents, and routine office communications.
• Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.
• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
• Coordinate meetings, appointments, calendars, and internal schedules.
• Prepare meeting rooms and ensure required documents and materials are available.
• Maintain records, trackers, databases, and administrative logs.
• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
• Assist with document follow-ups, approvals, signatures, and submissions.
• Support the management team with general administrative and coordination tasks.
• Assist in monitoring office supplies, stationery, and other administrative requirements.
• Handle sensitive information and confidential documents with a high level of discretion.
• Support travel arrangements, bookings, and other logistical requirements when required.
• Assist with basic data entry, Excel tracking, and preparation of administrative reports.
• Perform other administrative duties assigned by management.

Requirements

• A Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
• 5 years of relevant administrative or coordination experience.
• Previous experience within a Family Office, Master Developer, Construction Company, Start-up, Real Estate, Property Development, or similar professional environment is highly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Professional appearance, attitude, and communication style.
• Ability to work with confidential and sensitive information.
• Proactive, reliable, flexible, and willing to learn.
• UAE experience is preferred.

Skills

• A Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
• 5 years of relevant administrative or coordination experience.
• Previous experience within a Family Office, Master Developer, Construction Company, Start-up, Real Estate, Property Development, or similar professional environment is highly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Professional appearance, attitude, and communication style.
• Ability to work with confidential and sensitive information.
• Proactive, reliable, flexible, and willing to learn.
• UAE experience is preferred.