Executive Office & Stakeholder Support Coordinator

Gateworth Group; Abu Dhabi Emirate; On-site; AED 179,000 - 201,000; Full time

Job summary

Gateworth Group is supporting a multinational professional services organisation in Abu Dhabi by recruiting a Business Support Coordinator to deliver seamless office administration and dedicated support to senior stakeholders.

The role covers travel and visa arrangements, meeting coordination, document preparation, CRM updates, and cross-office collaboration. A 2–3 year background in administration and strong MS Office skills are required, in a fast‑paced, collaborative environment.

Qualifications

• At least 2–3 years in administration, office coordination or business support.
• Exceptional organisational skills with ability to manage competing priorities.
• Proficient in Word, Outlook, PowerPoint and Excel.
• Personable and capable of building effective relationships at all levels.

Responsibilities

• Provide comprehensive administrative support to senior stakeholders and business units.
• Deliver front-of-house and office administration support, including meeting coordination.
• Coordinate travel, accommodation and visa arrangements for Directors.
• Arrange internal/external meetings, training sessions, events and conferences.
• Prepare and manage documents, presentations and reports.
• Maintain filing systems and company records; manage CRM and internal systems.
• Support finance administration, including expenses and vendor management.
• Assist with onboarding, offboarding and office initiatives.
• Collaborate with colleagues across offices to ensure consistent service.

Skills

Administrative support

Office coordination

Relationship building

Tools

Microsoft Office

Job description

Gateworth Group is supporting a multinational professional services organisation in Abu Dhabi by recruiting a Business Support Coordinator to deliver seamless office administration and dedicated support to senior stakeholders.

The role covers travel and visa arrangements, meeting coordination, document preparation, CRM updates, and cross-office collaboration. A 2–3 year background in administration and strong MS Office skills are required, in a fast‑paced, collaborative environment.