Business Assistant - Import/Export Trade

Parisima Talent; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Parisima Talent is seeking a detail-oriented Business Assistant to support our trading and operations team in Dubai. The role focuses on import/export documentation, SAP data handling, contract administration, and coordination of end-to-end trade activities within the UAE.

You will manage SAP data, vendor and bank registrations, review contracts, and coordinate shipping and invoicing, working with internal teams, suppliers, and customers to ensure smooth operations.

Qualifications

• Minimum 2 years of UAE experience in import/export operations or related roles.
• Handling trade documentation, shipping documents, and contracts.
• Working knowledge of SAP and data management systems.
• Familiarity with vendor and bank registrations and commercial documents.
• Strong communication and organizational skills.

Responsibilities

• Manage and maintain data in SAP, ensuring accuracy and timely updates.
• Handle vendor registration, bank registration, and related administrative processes.
• Review and maintain business contracts with focus on key terms.
• Coordinate import/export documentation and trade execution processes.
• Manage shipping documents and after-sales communication with clients and stakeholders.
• Prepare and issue sales invoices while maintaining contract-related records.
• Support trade operations through accurate documentation and reporting.
• Conduct desktop research on food commodities or trading activities when required.
• Coordinate with internal departments, suppliers, logistics partners, and customers.

Skills

Trade documentation

Contract administration

Coordination

Communication

Organizational skills

Education

Bachelor's degree in Business Administration, Commerce, Logistics, or related field

Tools

SAP

Excel

Data management systems

Microsoft Office

Job description

Business Assistant - Import/Export Trade Operations

Location: Dubai, UAE

Experience Required: Minimum 2 years in UAE import/export trade documentation

We are looking for a detail-oriented Business Assistant to support our trading and operations team. The ideal candidate will have experience handling trade documentation, contract administration, SAP data management, and coordination of import/export activities within the UAE.

Key Responsibilities

• Manage and maintain data in SAP, ensuring accuracy and timely updates.
• Handle vendor registration, bank registration, and related administrative processes.
• Review and maintain business contracts, ensuring understanding of key commercial and trading terms.
• Coordinate import/export documentation and trade execution processes.
• Manage shipping documents and facilitate after-sales communication with clients and stakeholders.
• Prepare and issue sales invoices while maintaining contract-related accounting records, including sales, gross profit, and related cost data.
• Support trade operations through accurate documentation and reporting.
• Conduct desktop research and studies related to food commodities or food trading activities when required.
• Coordinate with internal departments, suppliers, logistics partners, and customers to ensure smooth business operations.

Requirements

• Minimum 2 years of UAE experience as a Business Assistant, Trade Assistant, or similar role within import/export operations.
• Handling trade documentation, shipping documents, and commercial contracts.
• Working knowledge of SAP and data management systems.
• Familiarity with vendor registration, bank registration, and commercial documentation.
• Strong understanding of import/export processes and international trade terms.
• Good communication and organizational skills.
• Proficiency in Microsoft Office, especially Excel.
• Bachelor's degree in Business Administration, Commerce, Logistics, or a related field preferred.