Backoffice Supervisor

Top Notch Consultancy; Dubai; On-site; AED 89,000 - 145,000; Full time

Job summary

Top Notch Consultancy in the United Arab Emirates seeks a back-office finance professional to support accounting, procurement, logistics and reporting to meet financial objectives. Location: Warehouse, reporting to the General Operations Manager.

The role covers procurement, sales cycle, HR accounting, warehousing and general accounting, with a focus on accuracy, compliance and timely financial deliveries.

Qualifications

• 2-3 years accounting experience.
• Knowledge of Accounting Standards.
• Managerial and analytical skills.
• Familiarity with financial, commercial, labor, immigration laws.
• Proficiency in Microsoft Excel and ERP modules.

Responsibilities

• Process invoices and payments for purchases.
• Maintain relationships with suppliers.
• Prepare financial accounts and reports.
• Manage year-end budget and settlements.
• Verify and post showroom deliveries.
• Control Delivery Journal Batch.
• Review salaries and payments with HR records.
• Approve warehouse damage reports.
• Manage orders and coordinate with outsourced drivers.
• Prepare government taxation reports and monitor NAV transactions.
• Assist external auditors and coordinate with the legal department.

Skills

Analytical skills

Managerial skills

Excel proficiency

ERP modules

Tools

Microsoft Excel

ERP modules

Job description

Direct Manager: General Operations Manager

Location: Warehouse

JOB SUMMARY:

Execute back-office tasks encompassing accounting, procurement, logistics, and reporting to support the company's financial objectives.

REPORTS REQUIRED:

• Monthly Bank Reconciliation
• Taxation
• Purchasing
• Selling
• Expenses
• Profit and Loss (P&L)
• Balance Sheet
• Collection
• Outsourced costs evaluation
• Overtime forecasting (approval needed)
• NAV revisions

SCOPE:

• People
• Others

RESPONSIBILITIES:

PROCUREMENT:

• Process invoices, payments for purchases.
• Maintain relationships with suppliers.
• Prepare financial accounts and reports.
• Manage year-end budget and settlements.

SALES CYCLE:

• Verify and post showroom deliveries.
• Control Delivery Journal Batch.

HR ACCOUNTING:

• Review and audit salaries, payments.
• Reconcile employee ledgers with HR reports.

WAREHOUSING:

• Approve Damage reports.

LOGISTICS:

• Manage orders, report customer statuses.
• Coordinate with outsourced drivers.

GENERAL ACCOUNTING:

• Provide administrative support.
• Monitor NAV transactions.
• Assist external auditors.
• Prepare government, taxation reports.
• Follow up on payments, bad debts.
• Maintain accounting standards.
• Coordinate with legal department.
• Prepare contracts, ensure CRM processing.
• Review processes with GM.

MINIMUM REQUIREMENTS:

• 2-3 years accounting experience
• Knowledge of Accounting Standards
• Managerial, analytical skills
• Familiarity with financial, commercial, labor, immigration laws
• Proficiency in Microsoft Excel, ERP modules