OFFICE ADMINISTRATOR / RECEPTIONIST

EnviTec; Dubai; On-site; AED 70,000 - 130,000; Full time

Job summary

EnviTec in Dubai is seeking an organized finance administrator to maintain VAT records, manage quarterly filings, and support year-end audit preparations. You will coordinate bank statements, vendor payments, and monthly expense reporting, working closely with the GM and factory team.

Ideal candidates have 2–3 years in a similar role, strong English communication, and a proactive work style. This on-site position requires independence and teamwork, with a preference for female applicants.

Qualifications

• Degreed University or Diploma.
• Minimum of 2 to 3 years’ experience within similar role.
• Must be fluent in English (verbal and written).
• Must be a highly motivated self-starter with a very strong work ethic.
• Must be able to work independently.
• Must have very strong communication skills.
• Must be able to work with others.
• Preferably Female Applicants.

Responsibilities

• Maintaining and updating VAT Excel file daily and weekly.
• Submitting fully updated VAT Excel file at the end of each quarter to the GM.
• Assist in preparation of bank statements for Yearly Audit.
• Maintaining the monthly payment schedule and scheduling payments based on invoice date and vendor payment terms.
• Sending quote request emails to vendors for ongoing orders.
• Releasing purchase orders to local vendors.
• Follow up on delivery of materials as per required delivery dates to avoid delays.
• Petty cash log and review with Factory.
• Sending reminder emails for monthly expense reports 1-2 days before the 27th.

Skills

English fluency

Strong work ethic

Independent

Communication skills

Team collaboration

Education

Bachelor's or Diploma

Job description

Responsibilities

• Maintaining and updating VAT Excel file daily weekly
• Submitting fully updated VAT Excel file at the end of each quarter to the GM
• Assist in preparation of bank statements for Yearly Audit
• Maintaining the monthly payment schedule and scheduling payments based on invoice date and vendor payment terms
• Reviewing
• Updating factory weekly report
• Sending quote request emails to vendors for ongoing orders
• Releasing purchase orders to local vendors
• Follow up on delivery of materials as per the required delivery dates to make sure they are delivered on time with no delays
• Petty Cash log and review with Factory
• Sending reminder emails to all the team for preparation and submission of their monthly expense reports 1 to 2 days before the 27th of each month
• Review and submission of Expense reports for approval and review by GM
• Once approved send the expenses summary to Owner
• Preparing monthly SOA s Statement of Account for all our clients that have outstanding payments
• Filing the original copies of all invoices and filing all related PO s issued by the factory and adding them to monthly payment schedule
• Material costing report logging bi-weekly or monthly
• Helping in preparation of invoices delivery notes packing lists if required by logistics department
• Releasing checks to clients vendors and collecting and filing receipts
• Answering and handling all incoming calls to the office
• Checking and ordering pantry supplies
• Receiving invoices packages and all related deliveries
• Printing and binding submittals for sales team

Requirements

• Degreed University or Diploma.
• Minimum of 2 to 3 years’ experience within similar role.
• Must be fluent in English (verbal and written).
• Must be a highly motivated self-starter with a very strong work ethic.
• Must be able to work independently.
• Must have very strong communication skills.
• Must be able to work with others.
• Preferably Female Applicants.