Assistant - Private Villa Operations & Facilities (HNI / Family Office)

S&K HR Consulting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A private family holding office in Dubai is seeking an experienced Assistant – Private Villa Operations & Facilities to manage operations at the Chairman's villa. The successful candidate will oversee household staff, vendor management, and daily operations, ensuring high service standards. This role requires a minimum of 3–5 years of experience in luxury hospitality or estate management and a strong focus on discretion and professionalism. There is a high level of responsibility and autonomy along with the potential for long-term involvement.

Benefits

Opportunity in a prestigious family environment

High level of autonomy and responsibility

Long-term potential based on performance

Qualifications

• Minimum 3–5 years of experience in luxury hospitality, estate management, or high-end residential operations.
• Proven experience managing staff, facilities, and vendors in a high-standard environment.
• Comfortable working on-site at a private villa.

Responsibilities

• Oversee daily operations of the private villa, ensuring high service standards.
• Manage and supervise all household staff including drivers, maids, chefs, and support staff.
• Coordinate household requirements of the Chairman and family with discretion.

Skills

Household staff management

Vendor management

Event coordination

Discretion and professionalism

Flexible and proactive approach

Job description

Role Overview

Our client, a private family holding office, is seeking an experienced and highly discreet Assistant – Private Villa Operations & Facilities to oversee the end-to-end operations of the Chairmans private villa.

This is a hands‑on, supervisory role responsible for managing household staff, facilities, vendors, inventory, and day‑to‑day operations, ensuring the villa operates seamlessly at all times. The role will initially support the current Facility Planning & Operations Manager during maternity leave, with strong potential to continue based on performance and requirements.

This position suits professionals from luxury hospitality, estate management, or high‑end residential operations who are comfortable working in a private HNI environment.

Location

Chairmans Private Villa in Meydan Freezone

Key Responsibilities

Villa Operations & Household Management

• Oversee daily operations of the Chairmans private villa, ensuring high service standards at all times
• Manage and supervise all household staff including drivers, maids, chefs, and support staff
• Coordinate household requirements of the Chairman and family with absolute discretion and professionalism
• Act as the primary on‑site point of contact for all operational matters

Facilities & Vendor Management

• Oversee facilities including housekeeping, landscaping, swimming pool, MEP, IT support, and general maintenance
• Manage AMC contracts, service schedules, renewals, and vendor performance
• Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
• Maintain operational records, inventories, and service logs

Event & Ad‑Hoc Coordination

• Supervise and coordinate private events at the villa
• Ensure staffing, supplies, setup, and services are in place for smooth event execution
• Handle ad‑hoc requests and last‑minute requirements as needed

Coordination & Reporting

• Coordinate with the Family Office for approvals, documentation, and operational support
• Ensure compliance with confidentiality, safety, and service standards
• Provide regular updates on villa operations, staff, and facilities

Candidate Profile

• Minimum 3–5 years of experience in HNI residence management, luxury hospitality, estate management, or premium hotel operations
• Proven experience managing staff, facilities, and vendors in a high‑standard environment
• Strong organizational, coordination, and people management skills
• Highly discreet, trustworthy, and professional in approach
• Flexible, proactive, and solution‑oriented
• Comfortable working on‑site at a private villa

Why This Role

• Opportunity to work in a prestigious private family environment
• High level of autonomy and responsibility
• Exposure to end‑to‑end estate and villa operations
• Long‑term potential based on performance