Assistant Document Controller

SUEZ; United Arab Emirates; On-site; AED 111,600 - 167,400; Full time

Job summary

A global environmental services company is seeking an Assistant Document Controller in Abu Dhabi. The role involves maintaining accurate records, managing a centralized document system, and performing administrative duties. Candidates should have a BSc degree and relevant experience in document control, with excellent organizational skills required for success.

Qualifications

• Proven work experience as a document controller or similar role.
• Hands-on experience in Electronic Document Management System.
• 2 to 3 years of relevant experience preferred.

Responsibilities

• Maintain accurate records of all documents.
• Manage a centralized document management system.
• Perform administrative duties and front office management.

Skills

Excellent organization skills

Verbal and written communication

Experience in Electronic Document Management Systems

Education

BSc Degree

Tools

MS Office applications

Job description

Overview

Join to apply for the Assistant Document Controller role at SUEZ.

We have been acting in support of our clients and partners to deliver essential services that protect and improve the quality of life wherever we operate. United by a passion for our work as well as our inclusive culture and team spirit, we innovate to conserve water and create value from wastes, in the form of recycled materials and energy. We promote and implement responsible behavior, more efficient technologies and circular solutions to recycle and make the best possible use of the finite resources of the Earth.

Contract type: Temporary / Fixed-Term

What You Will Be Doing

• Document Controller will be responsible for maintaining accurate and up-to-date records of all documents related to the project and organization, by managing a centralized document management system.
• File documents in hardcopy and digital records.
• Effective management of petty cash with trackable account register on expenses and claims.
• Management of office stationery and pantry items.
• Follow process and principles of the company's document lifecycle procedures.
• Archive, control, and retrieve records as and when needed.
• Keep records of project details, meeting minutes, technical specifications, drawings, etc.
• Classify, sort, and categorize documents in alpha-numerical order.
• Maintain/seek approval for document confidentiality around sensitive information and terms of agreement.
• Review completeness, accuracy, and authenticity of documents.
• Perform quality check on documents.
• Maintain and retrieve data in and from spreadsheets.
• Minimize risk of losing documents and maximize project opportunities.
• Perform administrative duties and front office management.
• Check for accuracy and edit files, such as contracts.
• Manage the flow of documentation within the organization.
• Perform other duties/tasks as required by the Project Manager/Management and upon request from team members.

Qualifications and Experience

• BSc Degree with proven work experience as a document controller or similar role.
• Hands-on experience in Electronic Document Management System and MS Office applications.
• Excellent organization skills.
• Abu Dhabi resident is a must.
• Experience of 2 to 3 years is preferred.
• Excellent verbal and written communication skills.
• BU: Water Division - Water Middle East
• CATEGORY: Skilled Employees

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

Note: This posting may include referrals and notices about new Document Controller jobs in the United Arab Emirates.