Administrative Officer- Office of Chancellor

Management Solutions International MSI; Ajman; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consulting firm in Ajman is seeking an experienced administrative support professional. The role involves providing essential support to stakeholders, organizing events, managing correspondence, and translating documents between Arabic and English. A bachelor's degree and 3-5 years of relevant experience are required. Strong organizational and interpersonal skills are essential. The position offers opportunities for professional growth.

Qualifications

• 3-5 years of experience related to duties specified.

Responsibilities

• Provides administrative support to all stakeholders.
• Organizes meetings and events, takes minutes.
• Composes and prepares office documents and correspondence.
• Translates documents between Arabic and English.
• Handles travel arrangements for the office.
• Maintains office records and filing systems.
• Guides and oversees junior staff.
• Orders and maintains office supplies.

Skills

Strong organizational skills

Interpersonal and communication skills

Ability to create and edit documents

Event coordination skills

Customer service skills

Database management skills

Planning and scheduling knowledge

Leadership and guidance skills

Fluency in English and Arabic

Education

Bachelor’s degree in business administration or related field

Job description

Job Description

SUMMARY OF FUNCTIONS

Coordinates oversees and/or performs various support activities secretarial services and confidential assignments for the Office of the Chancellor.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provides support to all stakeholders including faculty staff students and others by screening and handling telephone communications greeting and directing visitors and addressing administrative issues and inquiries.
• Organizes and facilitates meetings and special events scheduling and coordinating dates times venues attendance agendas and facilities. Takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares documents and correspondence for the office; handles incoming and outgoing correspondence and prepares responses as appropriate.
• Drafts prepares and edits presentations as requested.
• Translates documents from Arabic to English and vice versa.
• Handles the travel arrangements for the office.
• Gathers enters and updates data to maintain the office’s records and databases as appropriate; establishes and maintains the filing system/archive of the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Orders replenishes and maintains office supplies and equipment.
• Enhances professional growth and development through participation in educational programs in-service meetings and workshops.
• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in business administration or a related field.
• 3-5 years of experience directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create compose and edit correspondence presentations and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Excellent customer service skills.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Fluency in English and Arabic.

SUPERVISION

Reports to: Senior Manager Office of the Chancellor

Subordinates: N/A