Administrative Officer Ajman University Admin 06:26

AimGulf; Ajman; On-site; AED 60,000 - 90,000; Full time

Job summary

AimGulf is seeking a detail‑oriented Secretary to the Office of the Chancellor in Ajman. The role coordinates, oversees, and performs confidential administrative duties, supports stakeholders, and manages correspondence and travel arrangements.

Reporting to the Director, this position requires 3–5 years of related experience and a Bachelor’s degree in business administration. Fluency in English and Arabic is essential, with strong organization and leadership abilities.

Qualifications

• Bachelor’s degree in business administration or related field.
• 3–5 years of experience in office administration or secretarial duties.
• Fluency in English and Arabic.

Responsibilities

• Screen and handle telephone communications, greet visitors, and address admin inquiries.
• Organize meetings and events, schedule venues, agendas, and attendance.
• Take minutes and follow up on actions from meetings.

Skills

Organizational skills

Interpersonal skills

Written communication

Meeting coordination

Planning techniques

Leadership guidance

Bilingual English Arabic

Education

Bachelor’s degree in business administration

Job description

Work Mode: On-site

Date Posted: 26 October 2026

Job Reference/ID: 556

Job Description / Role:

Coordinates, oversees, and/or performs various support activities, secretarial services, and confidential assignments for the Office of the Chancellor.

The role reports to the Director, Office of the Chancellor.

Key Responsibilities:

• Provides support to all stakeholders, including faculty, staff, students, and others, by screening and handling telephone communications, greeting and directing visitors, and addressing administrative issues and inquiries.
• Organizes and facilitates meetings and special events, scheduling and coordinating dates, times, venues, attendance, agendas, and facilities.
• Takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares documents and correspondence for the office; handles incoming and outgoing correspondence and prepares responses as appropriate.
• Drafts, prepares, and edits presentations as requested.
• Translates documents from Arabic to English and vice versa.
• Handles the travel arrangements for the office.
• Gathers, enters, and updates data to maintain the office’s records and databases, as appropriate; establishes and maintains the filing system/archive of the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Orders, replenishes, and maintains office supplies and equipment.
• Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as assigned.

Experience Required:

• 3- 5 years of experience directly related to the duties and responsibilities specified.

Education Qualifications:

• Bachelor’s degree in business administration or a related field.

Skills Required:

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence, presentations, and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Fluency in English and Arabic.

Employment / Job Type: Full Time

Nationality: UAE National (Emiratisation)

About the Company:

A private university in the UAE offering undergraduate and postgraduate programmes across engineering, business, health sciences, law, media, architecture and humanities. It combines teaching with research and community engagement, employing academic and administrative staff.

Company Industry: Education

Department / Functional Area: Office of the Chancellor

Closing Date: 30 December 2026