Human Resources Associate

Careers at UAE; United Arab Emirates; On-site; AED 167,400 - 223,200; Full time

Job summary

Careers at UAE is seeking a Human Resources Associate to act as the primary contact for the HR Office, supporting various administrative functions. The ideal candidate has a Bachelor's degree and 3-5 years of HR experience. Duties include managing employee data, assisting with recruitment, and providing support to staff.

Successful applicants will demonstrate strong interpersonal skills and proficiency in English and Arabic, alongside a competent knowledge of Microsoft Office.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources Management, or equivalent.
• 3-5 years of experience related to HR duties.
• Excellent command of English and Arabic languages.

Responsibilities

• Provide office support including communication and visitor handling.
• Organize and facilitate meetings, taking minutes and following up.
• Assist with employee queries and educate staff on policies.
• Prepare documentation and correspondence.
• Manage data and maintain office records.

Skills

Records maintenance skills

Interpersonal and communication skills

Organizational skills

Word processing and data entry skills

Database management skills

Ability to deliver customer service

Report preparation skills

Education

Bachelor’s degree in Business Administration or Human Resources Management

3-5 years of related experience

Tools

Microsoft Office

Job description

Human Resources Associate

Job Description

POSITION SUMMARY:

The Human Resources Associate serves as the primary contact of the Office of Human Resources with other colleges and offices; by responding to enquiries and satisfying customers’ needs. The HR Associate coordinates and performs a wide variety of support activities including secretarial services, administration processes for recruitment, maintenance of employee data, confidential assignments for the office; whilst creating an added value resource to the overall office by enhancing its procedures and customer service delivery.

MAIN DUTIES:

• Provides staff and office support for the office / college, that include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise;
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings;
• Assists with resolving employee queries and to educate staff about policies and procedures as appropriate
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate;
• Assists in the scheduling and coordination of the Director’s appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain office records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities;
• Coordinates and oversees the day-to-day management of supplies and equipment for the office;
• For each new starter creates a file and maintain accurate record and documents and for existing staff, assists in maintaining employee information databases;
• Issues relevant letters related to employment letters, office letters and any other relevant communications;
• Performs miscellaneous job-related duties as assigned.
• Understands and adheres to Ajman University’s Code of Conduct Policy;

KNOWLEDGE & SKILLS:

• Records maintenance skills.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Word processing and/or data entry skills.
• Ability to coordinate and organize meetings and/or special events.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Demonstrate effective organizational skills, human relations and communications skills.
• Deliver high level of customers’ service.
• Ability to be confidential and consistent attention to details.
• Must be able to work in a fast-paced environment.
• Good knowledge in preparing reports, proposals, research methods and generating basic analytical techniques.
• High energy, positive attitude, high degree of initiative.
• General office administrative and secretarial skills.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Human Resources Management, or equivalent.
• At least 3-5 years of experience that is directly related to the duties and responsibilities specified.
• Excellent written & spoken command of both English and Arabic languages.
• Proficiency in using computer and Microsoft Office package.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

SUPERVISION:

• Reporting to:Director of HumanResources
• Subordinates:N/A