Human Resources Coordinator (Open for all Nationalities)

Ajman University; Ajman; On-site; AED 60,000 - 100,000; Full time

Job summary

Ajman University is seeking a Human Resources Coordinator to support staff and office operations in a full-time, on-site role. The coordinator will act as the primary contact for the office, manage inquiries, schedule meetings, prepare correspondence, and maintain HR records in a fast-paced environment.

The ideal candidate has 3–5 years of relevant experience and a Bachelor's degree in Business Administration or HR, with strong English and Arabic communication skills.

Qualifications

• 3–5 years of HR/coordinator experience.
• Bachelor's degree in Business Administration, HR or equivalent.
• Excellent English and Arabic written and spoken skills.

Responsibilities

• Provide staff and office support for the office/college.
• Coordinate meetings, prepare agendas, take minutes, and follow up.
• Handle employee queries and explain policies as needed.
• Prepare letters and correspondence for the office.
• Assist in Director's scheduling and travel arrangements.
• Maintain accurate office records and databases.
• Oversee supplies and equipment management for the office.
• Onboard new staff and supervise junior staff or trainees.

Skills

Staff coordination

Interpersonal skills

Communication

Document drafting

Meeting coordination

Office administration

Microsoft Office

Education

Bachelor's degree in Business Administration or HR

Job description

Job Title: Human Resources Coordinator (Open for all Nationalities)

Work Mode: On-site

Date Posted: 20 October 2026

Job Reference/ID: 557

Job Description / Role:

Ajman University is seeking a Human Resources Coordinator to provide comprehensive staff and office support. This role involves acting as a primary point of contact for the office, managing administrative inquiries, and ensuring the smooth operation of daily office functions. The position reports to the Senior Director of Human Resources and operates within a typical office environment.

Key Responsibilities:

• Provides staff and office support for the office / college, that include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise;
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings;
• Assists with resolving employee queries and to educate staff about policies and procedures as appropriate
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate;
• Assists in the scheduling and coordination of the Director's appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain office records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities;
• Coordinates and oversees the day-to-day management of supplies and equipment for the office;
• For each new starter creates a file and maintain accurate record and documents and for existing staff, assists in maintaining employee information databases;
• Issues relevant letters related to employment letters, office letters and any other relevant communications;
• Understands and adheres to Ajman University's Code of Conduct Policy;
• Performs miscellaneous job-related duties as assigned.

Experience Required:

• At least 3-5 years of experience that is directly related to the duties and responsibilities specified.

Education Qualifications:

• Bachelor's degree in Business Administration, Human Resources Management, or equivalent.

Skills Required:

• Records maintenance skills.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Demonstrate effective organizational skills, human relations and communications skills.
• Deliver high level of customers' service.
• Ability to be confidential and consistent attention to details.
• Must be able to work in a fast-paced environment.
• Good knowledge in preparing reports, proposals, research methods and generating basic analytical techniques.
• High energy, positive attitude, high degree of initiative.
• General office administrative and secretarial skills.
• Proficiency in using computer and Microsoft Office package.

Languages: Excellent written & spoken command of both English and Arabic languages.

Employment / Job Type: Full Time

Nationality: Any Nationality

About the Company:

A private university in the UAE offering undergraduate and postgraduate programmes across engineering, business, health sciences, law, media, architecture and humanities. It combines teaching with research and community engagement, employing academic and administrative staff.

Company Industry: Education & Academia

Department / Functional Area: Human Resources

Closing Date: 30 October 2026