Administrative Officer - UAE Nationals Only

Ajman University; United Arab Emirates; On-site; AED 90,000 - 120,000; Full time

Job summary

Ajman University seeks an capable Administrative Officer to support the Office of the Chancellor, screening calls, greeting visitors, coordinating meetings, and handling confidential tasks.

The role requires a Bachelor’s degree in business administration and 3–5 years of related experience, with strong organizational and communication skills. Fluency in English and Arabic is essential for daily interactions.

Qualifications

• Bachelor’s degree in business administration or related field required.
• 3–5 years of directly related experience required.
• Strong organizational and communication skills essential.
• Fluency in English and Arabic required.

Responsibilities

• Screen and handle telephone communications, greet visitors, and address inquiries.
• Organize meetings and events, coordinate dates, venues, attendees, and agendas; take minutes.
• Prepare documents and correspondence; manage incoming/outgoing mail and responses.
• Draft, prepare, and edit presentations as requested.
• Translate documents between Arabic and English.
• Arrange office travel and maintain filing systems.
• Update data and maintain office records; supervise junior staff/trainees.
• Order and maintain office supplies and equipment.
• Support professional development and participate in training.
• Perform miscellaneous duties as assigned.

Skills

Organizational skills

Interpersonal skills

Communication skills

Meeting coordination

Travel coordination

Leadership guidance

Bilingual English-Arabic

Database management

Education

Bachelor’s degree in business administration or a related field

Job description

SUMMARY OF FUNCTIONS

Coordinatesoversees,and/orperformsvarioussupportactivities,secretarialservices,and confidential assignments for the Office of the Chancellor.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provides support to all stakeholders, including faculty, staff, students, and others, by screening and handling telephone communications, greeting and directing visitors, and addressing administrative issues and inquiries.
• Organizesandfacilitatesmeetingsandspecialevents, scheduling and coordinating dates, times, venues, attendance, agendas, and facilities. Takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Composes andpreparesdocumentsandcorrespondencefortheoffice;handles incoming and outgoing correspondence and prepares responses as appropriate.
• Drafts, prepares, and edits presentations as requested.
• Translates documents from Arabic to English and vice versa.
• Handles the travel arrangements for the office.
• Gathers, enters, and updates data to maintain the office’s records and databases, as appropriate; establishes and maintains the filing system/archive of the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Orders, replenishes, and maintains office supplies and equipment.
• Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
• Performsmiscellaneousjob-relateddutiesasassigned.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in business administration or a related field.
• 3- 5 years of experience directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence, presentations, and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Excellent customer service skills.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Fluency in English and Arabic.

SUPERVISION

Reports to: Director, Office of the Chancellor

Subordinates: N/A