Administrative & HR Coordinator (Receptionist Duties) - Dubai

Apt Resources; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

Apt Resources in Dubai seeks an Administrative Coordinator to manage day-to-day office tasks, maintain records, and provide general administrative support, including light reception duties.

The ideal candidate has a Bachelor's degree in Business Administration or related field, excellent English communication, and strong organizational skills to handle multiple tasks efficiently and ensure smooth office operations.

Qualifications

• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling documents.

Responsibilities

• Handle daily office administrative tasks and general clerical duties.
• Maintain and organize company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage emails, correspondence, and office communications.
• Coordinate with internal departments and external suppliers.

Skills

Communication skills

Organizational skills

Multitasking

Time-management

Education

Bachelor's degree or diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.

The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Job Responsibilities

Office Administration:

• Handle daily office administrative tasks and general clerical duties.

• Maintain, organize, and update company files, documents, and records.

• Prepare letters, reports, memos, and other business correspondence.

• Manage incoming and outgoing emails, correspondence, and office communications.

• Monitor office supplies and coordinate purchasing when necessary.

• Assist in arranging meetings, appointments, and company activities.

• Coordinate with internal departments, external suppliers, and service providers.

• Receive, organize, and distribute incoming and outgoing documents and deliveries.

• Ensure the smooth and efficient day-to-day operation of the office.

• Provide administrative assistance to management and other departments as required.

Reception Duties:

• Welcome and assist visitors, clients, and business partners professionally.

• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.

• Maintain the reception area in a clean, organized, and presentable condition.

• Assist with scheduling appointments and coordinating visitor arrangements.

• Provide basic front desk support whenever required.

Job Requirements

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.

• Previous experience in an administrative or office support role.

• Excellent written and verbal communication skills in English.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Strong organizational, multitasking, and time-management skills.

• Excellent attention to detail and accuracy in handling documents.

• Professional appearance with good interpersonal and communication skills.

• Ability to work independently and handle multiple administrative tasks efficiently.

• Must be reliable, proactive, and capable of maintaining confidentiality.

As per the market standards