Administrative Officer - Office Administration and Coordination

DiceTek UAE; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Dicetek LLC in Dubai, United Arab Emirates, is seeking an organized Administrative Officer to support daily office administration and coordination. This on-site role requires 2-5 years of experience, a Bachelor's degree in Business Administration, and strong MS Office skills.

You will manage correspondence, meetings, travel, records, and cross-departmental communications to ensure smooth operations. The successful candidate will work closely with HR and Finance, coordinating with vendors and

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 2-5 years of professional experience in administration or office coordination.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience handling administrative correspondence, documentation and filing.
• Ability to coordinate meetings, appointments and travel arrangements.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Manage daily administrative activities to support efficient office operations.
• Coordinate routine office requirements and administrative schedules.
• Ensure administrative tasks are completed accurately and within required timelines.
• Support the smooth functioning of day-to-day office activities.
• Identify and address routine administrative issues through effective coordination.
• Manage incoming and outgoing emails and telephone communications.
• Coordinate internal and external correspondence.
• Respond to administrative inquiries and direct requests to appropriate departments.
• Maintain professional communication with employees, vendors and external stakeholders.
• Facilitate effective information sharing across departments.
• Schedule and coordinate meetings and appointments.
• Manage meeting arrangements and related administrative requirements.
• Coordinate business travel arrangements as required.
• Communicate schedules and logistical information to relevant participants.
• Maintain organized records of appointments and travel-related arrangements.
• Prepare, organize and maintain administrative documents.
• Manage filing systems and office records.
• Ensure documentation is accurate, accessible and properly maintained.
• Support efficient record retrieval and information management.
• Maintain consistent documentation and record-keeping practices.
• Prepare administrative reports, presentations and business documents.
• Use Microsoft Excel to organize and maintain administrative information.
• Create and format documents using Microsoft Word.
• Develop presentations using Microsoft PowerPoint.
• Support administrative reporting requirements across departments.
• Ensure reports and documents are clear, accurate and professionally presented.
• Monitor office supply requirements and maintain appropriate availability.
• Coordinate with vendors regarding office supplies and administrative services.
• Support routine purchasing and supply-related coordination.
• Maintain relevant vendor correspondence and administrative records.
• Help ensure office resources are available for daily operations.
• Provide administrative assistance to Human Resources, Finance and other departments.
• Coordinate departmental documentation and routine administrative requests.
• Assist with scheduling, correspondence and record maintenance.
• Support communication between departments and relevant stakeholders.
• Help departments complete administrative tasks efficiently.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Officer - Office Administration and Coordination Job Snapshot - Role: Administrative Officer - Location: Dubai, United Arab Emirates - Industry: I T and Services - Function: Administrative Support - Experience: 2-5 years - Job Type: Full Time - Work Arrangement: On-site

Dicetek LLC is seeking an organized and detail-oriented Administrative Officer to support daily office administration and coordination activities in Dubai, United Arab Emirates. The successful candidate will be responsible for managing administrative correspondence, maintaining office records, coordinating meetings and travel arrangements, preparing reports and supporting smooth day-to-day office operations. The position involves working closely with internal departments, including Human Resources and Finance, while coordinating with vendors and external stakeholders to ensure administrative requirements are handled efficiently. Candidates should have a bachelor's degree in Business Administration or a related field, along with 2-5 years of relevant experience in administration or office coordination. Strong proficiency in Microsoft Office, excellent communication skills and the ability to manage multiple administrative priorities are essential.

Job Details

Country: United Arab Emirates
City: Dubai
Industry: I T and Services
Function: Administrative Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site

Key Responsibilities

• Manage daily administrative activities to support efficient office operations.
• Coordinate routine office requirements and administrative schedules.
• Ensure administrative tasks are completed accurately and within required timelines.
• Support the smooth functioning of day-to-day office activities.
• Identify and address routine administrative issues through effective coordination.

Correspondence and Communication

• Manage incoming and outgoing emails and telephone communications.
• Coordinate internal and external correspondence.
• Respond to administrative inquiries and direct requests to appropriate departments.
• Maintain professional communication with employees, vendors and external stakeholders.
• Facilitate effective information sharing across departments.

Meetings, Appointments and Travel Coordination

• Schedule and coordinate meetings and appointments.
• Manage meeting arrangements and related administrative requirements.
• Coordinate business travel arrangements as required.
• Communicate schedules and logistical information to relevant participants.
• Maintain organized records of appointments and travel-related arrangements.

Documentation and Record Management

• Prepare, organize and maintain administrative documents.
• Manage filing systems and office records.
• Ensure documentation is accurate, accessible and properly maintained.
• Support efficient record retrieval and information management.
• Maintain consistent documentation and record-keeping practices.

Reporting and Presentations

• Prepare administrative reports, presentations and business documents.
• Use Microsoft Excel to organize and maintain administrative information.
• Create and format documents using Microsoft Word.
• Develop presentations using Microsoft PowerPoint.
• Support administrative reporting requirements across departments.
• Ensure reports and documents are clear, accurate and professionally presented.

Office Supplies and Vendor Coordination

• Monitor office supply requirements and maintain appropriate availability.
• Coordinate with vendors regarding office supplies and administrative services.
• Support routine purchasing and supply-related coordination.
• Maintain relevant vendor correspondence and administrative records.
• Help ensure office resources are available for daily operations.

Departmental Administrative Support

• Provide administrative assistance to Human Resources, Finance and other departments.
• Coordinate departmental documentation and routine administrative requests.
• Assist with scheduling, correspondence and record maintenance.
• Support communication between departments and relevant stakeholders.
• Help departments complete administrative tasks efficiently.

Office Expense Monitoring

• Monitor routine office expenses and maintain related records.
• Organize expense documentation for administrative tracking.
• Coordinate with Finance regarding office expense information.
• Maintain accurate records of relevant administrative expenditures.
• Support the preparation of expense-related reports when required.

Required Qualifications and Experience

• Bachelor's degree in Business Administration or a related field.
• 2-5 years of professional experience in administration or office coordination.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint and Outlook.
• Experience handling administrative correspondence, documentation and filing.
• Ability to coordinate meetings, appointments and travel arrangements.
• Good knowledge of office record-keeping and documentation practices.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple administrative tasks and competing priorities.
• Experience coordinating with different departments and stakeholders.
• Strong attention to detail and accuracy in administrative work.

Required Technical and Functional Skills

• Office Administration - Daily office coordination.
• Administrative operations.
• Office scheduling.
• Meeting and appointment coordination.
• Travel arrangements.
• Office supplies management.
• Vendor coordination.
• Documentation and Reporting - Administrative documentation.
• Filing and record maintenance.
• Document preparation and formatting.
• Administrative reporting.
• Presentation preparation.
• Office expense tracking.
• Record-keeping and information organization.

Microsoft Office Applications

• Microsoft Excel.
• Microsoft Word.
• Microsoft PowerPoint.
• Microsoft Outlook.

Communication and Departmental Coordination

• Email and telephone correspondence.
• Internal and external communication.
• Stakeholder coordination.
• HR administrative support.
• Finance administrative support.
• Cross-departmental coordination.

Professional Competencies

• Excellent organizational and planning skills.
• Strong verbal and written communication.
• Effective multitasking and time management.
• High attention to detail and documentation accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional and courteous interpersonal communication.
• Strong coordination and teamwork abilities.
• Ability to work independently on routine administrative responsibilities.
• Reliable follow-through on assigned tasks.
• Practical problem-solving and administrative support skills.

Candidate Profile

The ideal candidate will be a well-organized Administrative Officer with 2-5 years of experience supporting office operations, administrative documentation, correspondence and departmental coordination. The role requires strong Microsoft Office proficiency, effective communication skills and the ability to manage meetings, travel arrangements, vendor coordination and office records. Candidates who demonstrate attention to detail, dependable task management and a proactive approach to maintaining efficient office operations will be well suited to this position.