HR & Front Office Coordinator – Dubai, UAE

IDM Technologies; Dubai; On-site; AED 54,000 - 78,000; Full time

Job summary

IDM Technologies in Dubai is seeking a professional and well-organized HR & Front Office Coordinator to manage day-to-day HR coordination, office administration and front-office responsibilities. The role will serve as the first point of contact for visitors while supporting employees and management with HR and administrative activities.

You will welcome guests, handle calls and scheduling, support onboarding, maintain records, coordinate UAE visa and medical insurance with providers, assist

Qualifications

• 2–4 years of experience in HR coordination, administration or front-office operations.
• UAE experience preferred.
• Excellent spoken and written English.
• Arabic would be an advantage.
• Professional communication and interpersonal skills.
• Presentable and confident interacting with enterprise customers and senior management.

Responsibilities

• Manage reception and professionally welcome customers, partners, vendors and other visitors.
• Handle incoming calls, meeting-room scheduling, couriers and general front-office coordination.
• Support employee onboarding, joining formalities, documentation and employee records.
• Maintain attendance, leave records and other routine HR documentation.
• Coordinate UAE visa, medical insurance and other employee-related administrative processes with relevant service providers/PRO.
• Assist HR with recruitment coordination, interview scheduling and candidate follow-ups.
• Coordinate office supplies, facilities, travel arrangements and general office administration.
• Support management with meetings, documentation and routine administrative requirements.
• Assist with customer/vendor meeting coordination and basic commercial documentation when required.
• Maintain confidentiality of employee and company information.
• Ensure the reception and common office areas remain professional and customer-ready.

Skills

HR coordination

Front office

Administration

Customer service

Communication

Microsoft Office

Organized

Tools

Microsoft Office

Job description

HR & Front Office Coordinator – Dubai, UAE

Dubai Full Time 2-4 years

Job Description

IDM Technologies is looking for a professional and well-organized HR & Front Office Coordinator to manage day-to-day HR coordination, office administration and front-office responsibilities. The role will serve as the first point of contact for visitors while supporting employees and management with HR and administrative activities.

Your Key Responsibilities:

• Manage reception and professionally welcome customers, partners, vendors and other visitors.
• Handle incoming calls, meeting-room scheduling, couriers and general front-office coordination.
• Support employee onboarding, joining formalities, documentation and employee records.
• Maintain attendance, leave records and other routine HR documentation.
• Coordinate UAE visa, medical insurance and other employee-related administrative processes with relevant service providers/PRO.
• Assist HR with recruitment coordination, interview scheduling and candidate follow-ups.
• Coordinate office supplies, facilities, travel arrangements and general office administration.
• Support management with meetings, documentation and routine administrative requirements.
• Assist with customer/vendor meeting coordination and basic commercial documentation when required.
• Maintain confidentiality of employee and company information.
• Ensure the reception and common office areas remain professional and customer-ready.

Required Skills & Expertise:

• 2–4 years of experience in HR coordination, administration or front-office operations.
• UAE experience preferred.
• Excellent spoken and written English.
• Arabic would be an advantage.
• Professional communication and interpersonal skills.
• Good working knowledge of Microsoft Office.
• Organized, proactive and comfortable handling multiple responsibilities.
• Presentable and confident interacting with enterprise customers and senior management.