Administrative Coordinator Outsource

ADIB - Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 72,000 - 108,000; Full time

Job summary

ADIB - Abu Dhabi Islamic Bank in Abu Dhabi is seeking an Administrative Coordinator (Outsource) to support PMC with reconciliations and case registrations. You will assist with weekly, monthly, and yearly reconciliations for SZHP, DOF, and FTA, manage document uploads, and oversee invoicing and Oracle registrations.

The role emphasizes accuracy, reporting, and professional client service. A Bachelor degree and strong communication with accounting knowledge are required; proficiency in Microsoft

Qualifications

• Bachelor University Degree is required.
• Excellent verbal and written communication skills.
• Solid understanding of accounting principles.
• Proficient in Microsoft Office programs.

Responsibilities

• Reconcile SZHP, DOF and FTA on a weekly, monthly and yearly basis.
• Register SZHP, DOF and FTA cases and upload documents in PMC systems.
• Handle payment registrations and follow up on invoicing.
• Register Oracle entries and maintain the PMC master sheet.
• Prepare monthly MIS reports and related KPI dashboards.
• Ensure high-quality output and accuracy of all reports.
• Monitor risk and compliance within the development advisory function.

Skills

Communication

Accounting

MS Office

Education

Bachelor University Degree

Tools

Microsoft Office

Job description

Job Description:

Role:

Administrative Coordinator (Outsource)

Location:

Abu Dhabi

Role Purpose:

Assist PMC to do Weekly, monthly, and yearly reconciling for SZHP, DOF & FTA business.
Assist PMC to do SZHP, DOF & FTA cases registration, upload documents & update PMC master sheet.
Payment registration & Invoicing follow up.
Oracle registration.

Key Accountabilities of the role

General:

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self-development and continuing personal development.

Policies, Systems, Processes and Procedures:

• Analyses and document business process and problems to develop solutions to enhance efficiencies.

PMC:

• Progress payment/valuation/Invoices/FTA cases registration (Shareholder, excel and oracle system)
• Project file registration (shareholder, excel and oracle system)
• SZHP, DOF & FTA reconciling (weekly & monthly basis)
• Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports.
• Monthly MIS preparation.
• Ensure a high standard of report output and quality control.

Risk:

• Monitor exposure to risk and compliance of respective development advisory department.

Training:

• In house training will be given.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelor University Degree
• Good communication skills
• Accounting knowledge
• Good to advance Microsoft programs knowledge.

Previous experience:

• Minimum two years’ experience working in the field.