Administrative Coordinator

AimGulf; Abu Dhabi; On-site; AED 42,000 - 64,000; Full time

Job summary

Abu Dhabi Islamic Bank is seeking an Administrative Coordinator (Outsource) in Abu Dhabi to support the Project Management Committee with case registrations, documentation, and financial reconciliation. The role emphasizes process improvement, quality reporting, and professional client handling within an on-site environment.

Responsibilities include reconciliations for SZHP/DOF/FTA, registering cases, payments and invoicing follow-ups, and preparing monthly KPI and MIS reports.

Qualifications

• Bachelor University Degree in a relevant field.
• Minimum two years’ experience in a similar administrative/coordinator role.
• Strong MS Office skills and ability to manage documentation and reporting.

Responsibilities

• Assist PMC with weekly, monthly, and yearly reconciliations for SZHP, DOF & FTA.
• Handle SZHP, DOF & FTA case registrations, document uploads, and updates to the PMC master sheet.
• Manage payment registrations and follow up on invoicing.
• Perform Oracle registration.
• Provide high level customer service and professional representation of the company.
• Analyze and document business processes to develop efficiency solutions.
• Prepare monthly MIS and KPI reports and monitor risk/compliance for the development advisory department.

Skills

Accounting knowledge

MS Office proficiency

Education

Bachelor University Degree

Job description

Job Title: Administrative Coordinator (Outsource)

Job Location: Abu Dhabi, United Arab Emirates

Work Mode: On-site

Date Posted: 6 November 2026

Job Reference/ID: 4885

Job Description / Role:

The Administrative Coordinator (Outsource) will support the Project Management Committee (PMC) in managing business processes related to SZHP, DOF, and FTA. This role involves handling case registrations, documentation, and financial reconciliation to ensure operational efficiency and compliance within the organization.

Key Responsibilities:

• Assist PMC with weekly, monthly, and yearly reconciling for SZHP, DOF & FTA business.
• Handle SZHP, DOF & FTA cases registration, document uploads, and updates to the PMC master sheet.
• Manage payment registration and invoicing follow-up.
• Perform Oracle registration.
• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Analyze and document business processes and problems to develop solutions to enhance efficiencies.
• Prepare business monthly reports, including Performance Indicator (KPI), pending cases, and under-process cases reports.
• Prepare monthly MIS reports.
• Ensure a high standard of report output and quality control.
• Monitor exposure to risk and compliance of the respective development advisory department.
• Engage in self-development and continuing personal development.

Experience Required: Minimum two years’ experience working in the field.

Education Qualifications: Bachelor University Degree

Skills Required:

• Accounting knowledge
• Good to advance Microsoft programs knowledge

Employment / Job Type: Full Time

About the Company:

Abu Dhabi Islamic Bank, a Sharia compliant financial institution offering retail, corporate, private and digital banking. Its products cover accounts, home and vehicle finance, cards, wealth management and business services for customers in the UAE and selected international markets.

Company Industry: Banking Jobs

Department / Functional Area: Outsource

Closing Date: 15 November 2026